Authority and Charge of the Nominations and Elections Committee

The role of the Nominations and Elections Committee (NEC) is established by the AIR Constitution and is further defined by the organization’s Bylaws.

Constitutional Authority

Article VII: Nominations and Elections

Section 1. The Nominations and Elections Committee (NEC) is a standing committee of the Board of Directors led by the Immediate Past President. The Committee will consist of six members plus the Immediate Past President. Three members will be elected annually for a two-year term or until a successor takes office.

Section 2. The Nominations and Elections Committee (NEC) will establish a slate of officers and conduct a fair and impartial election in accordance with the Bylaws.

Bylaws Charge for the Nominations and Elections Committee

Section 6. Nominations and Elections Procedures

a.  At least three months before the annual Forum, the Nominations and Elections Committee (NEC) shall issue to the membership a call for nominations for the offices and positions for which the term is scheduled to expire.

b.  The Nominations and Elections Committee (NEC) shall prepare and report to the Board of Directors for transmission to the membership, a slate of six candidates for the three positions on the Nominations and Elections Committee, six candidates for the three at-large Board positions, and two candidates for the position of Vice President.  Sitting Board members and members of the Nominations and Elections Committee (NEC) may not be named as candidates for any elected position.

c.  The Nominations and Elections Committee (NEC) shall be responsible for ensuring the proper conduct of elections and for reporting the results to the membership.

d.  At least sixty (60) days before the annual Forum, the ballot shall be distributed to all voting members of the Association. The ballot shall contain the slate forwarded by the Nominations and Elections Committee (NEC) and shall also make provision for writing in additional names for each position and provision for other ballot initiatives and referenda. To be counted, ballots must be received via a medium approved by the Board of Directors, no more than forty-five (45) days after the distribution date.

e.  In the case of electing members to the Nominating and Elections Committee (NEC) and the Board of Directors, the three individual candidates on the ballot for each the Nominating and Elections Committee and Board of Directors receiving the highest number of votes shall be declared elected.  In the case of the Vice President’s position the single individual candidate receiving the highest numbers of votes for the position shall be declared elected.  In the event of a tie vote for a specific elective office, a majority vote of the Board of Directors shall resolve the tie.