Assistant Director, Procurement, Contracts, Logistical and Support Services (Adm

Posted on12/12/2017
Job typeFull-time
Reports toDirector for PCLASS
Reports in officeProcurement, Contracts, Logistical and Support Services (PCLASS)
Application due date2/6/2018
Job start date12/8/2017
CityCarson
State/ProvinceCalifornia
InstitutionCalifornia State University, Dominguez Hills
Institution descriptionAssistant Director, Procurement, Contracts, Logistical and Support Services (Administrator II – Exempt), Contracts, Logistical and Support Services.
Recruitment #3212

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.
Job dutiesConditions of Employment:

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Due to the nature of this position, the successful candidate is required to complete a background check prior to assuming this position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Position Information:

This is a full-time management (MPP) position.  MPP employees serve at the pleasure of the campus President.  MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department: Procurement, Contracts, Logistical and Support Services (PCLASS)
Under the general direction of the Director for PCLASS, the Assistant Director is responsible for procurement operations for goods and services executed by purchase orders, service orders, contracts, service agreements, construction agreements, and purchases via the Procurement Card Program and Campus Market Place.  The Assistant Director manages the formal bid process which can include advertisements, invitation for bid (IFB), request for proposals (RFP) and conducts public bid openings.  This position is responsible for the establishment and updating of procurement policies and procedures which ensure compliance with state, local, federal laws as well as CSU procurement policies and guidelines. Furthermore, the Assistant Director is responsible for conducting informal and formal training sessions for the campus community on all manner of procurement processes.  This position will have direct contact with and will respond to inquiries from senior campus officials, the Chancellor’s Office, other CSU campuses, as well as other outside and regulatory agencies.

Major Job Duties:

Under the general direction of the Director for PCLASS, the Assistant Director is responsible for procurement operations for goods and services executed by purchase orders, service orders, contracts, service agreements, construction agreements, and purchases via the Procurement Card Program and Campus Market Place.  The Assistant Director manages the formal bid process which can include advertisements, invitation for bid (IFB), request for proposals (RFP) and conducts public bid openings.  This position is responsible for the establishment and updating of procurement policies and procedures which ensure compliance with state, local, federal laws as well as CSU procurement policies and guidelines. Furthermore, the Assistant Director is responsible for conducting informal and formal training sessions for the campus community on all manner of procurement processes.  This position will have direct contact with and will respond to inquiries from senior campus officials, the Chancellor’s Office, other CSU campuses, as well as other outside and regulatory agencies.
QualificationsQualifications:
Required Knowledge, Skills, and Abilities:
Thorough knowledge of and ability to apply and train staff in general accepted procurement, contracting and management principles and procedures, state law, and record keeping techniques. Thorough knowledge of procurement and contracting procedures within a public or private institution. Knowledge utilized includes accounting policies and practices, office methods and procedures, statistical and arithmetic presentation of data, uses of computers in procurement and contracting functions, principles of business management. Knowledge of an educational procurement and contract department, its business law requirements, rules, public code and regulations.

Ability to apply procurement and contracts principles to the analysis of complex contracting issues; analyze and interpret support service operational data reports; utilize problem-solving techniques including solutions to complex procurement and contracts problems and issues; understand and apply applicable public and education code, rules, regulations, policies and procedures, make sound decisions and recommendations regarding accounting activities; lead and direct the work of others; communicate effectively in writing and orally; establish and maintain effective working relationships with others, experience and proven ability in providing customer service to a wide range of constituents across an organization.

Thorough knowledge of and ability to apply and train staff in general accepted procurement, contracting and management principles and procedures, state law, and record keeping techniques. General knowledge of personnel management techniques and demonstrated supervisory skills and abilities. Must have strong communication skills, both written and verbal. Proven management  and administrative skills to motivate, organize, direct, and evaluate staff; and ability managing multiple, complex projects simultaneously, including many that are vastly different in scope and scale.

Preferred Knowledge, Skills and Abilities:
Construction Contracting
Process Improvement: Lean Methods

Certification: Valid driver’s license

Specialized Materials:
Proficiency in use of computer software programs such as Microsoft Office Suite, financial management systems such as PeopleSoft in addition to specialized programs such as Tamis, On-Base, and Campus Market Place.  Familiar with use of general office equipment such as copiers, scanners, and campus phone system.

Experience and Education:

Required Education: Bachelor’s degree or equivalent with a major in Marketing, Business Administration, Finance, Public Administration or closely related field.

Preferred Education: A master’s degree in business, public administration, or related field. Certified Purchasing Manager (CPM), Certified Public Purchasing Officer (CPPO) or Professional Procurement Certification is also preferred.

Required Experience:  Equivalent to five to seven year’s progressive responsible supervisory experience in contracts management, including experience supervising a major segment of a business function.  Experience with interpreting statutes, regulations, and policy and ensuring compliance.

Preferred Experience: California State University higher education, or governmental contracting experience. Experience with automated finance system involving an integrated relational data base; PeopleSoft applications preferred. Experience in administration of support services areas in higher education.

Experience in a public organization with a diverse employee population in a collective bargaining environment.
Salary rangeDependent on qualifications and experience
Salary benefitsSalary Range: Salary is commensurate with experience.
Application procedureHow to apply: You can only apply by completing an electronic application at the campus job website. Click on “view job opportunities” under “New and returning applicants.” View the list of jobs and click on the one with the job title listed above. This position will remain open until filled.  Review of applications will begin 01/02/2018.

CSU Dominguez Hills is an Equal Opportunity /ADA Employer.

California State University, Dominguez Hills
Human Resources Management
1000 E. Victoria St.
Carson, CA 90747