Federal Grants Specialist

Posted on8/17/2017
Job typeFull-time
Reports toDirector, Internal Audit & Compliance
Reports in officeInternal Audit and Compliance
Application due dateSeptember 6, 2017
Job start dateOctober 2, 2017
CityAustin
State/ProvinceTexas
InstitutionTexas Higher Education Coordinating Board
Institution descriptionIn compliance with the state-wide hiring freeze on state agencies, the projected hire date for this position will begin after September 1, 2017.

Applications Submitted through Work in Texas (WIT): WIT applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

General Description:
Performs complex compliance monitoring work. Work involves evaluating and documenting institutions of higher education compliance with federal grant requirements. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. This position reports to the Internal Audit and Compliance Director.
Job dutiesGeneral Duties and Responsibilities:
• Plans and implements processes for federal subrecipient desk reviews to comply with federal guidelines.
• Develops and conducts risk-based substantive tests for federal subrecipient monitoring of grants
• Evaluates general ledgers and supporting documentation to test for occurrence, classification, and compliance with federal regulations.
• Assists agency program areas in advising institutions of higher education regarding corrective action on federal desk review findings and maintaining compliance with program policies and procedures.
• Acts as a liaison to external auditors, providing working papers and walk-throughs.
• Drafts written correspondence delivered to institutions requesting audit evidence.
• Documents and summarizes results of compliance assessments in accordance with auditing standards; and briefs management and other stakeholders on the results.
• Assists agency program areas with the development of written policies and standard operating procedures to ensure consistent monitoring across programs.
• Develops monitoring objectives and strategies to ensure a collaborative compliance monitoring approach with program areas and subject matter experts.
• Coordinates with internal and external subject matter experts on compliance related issues and work plans.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:
• Knowledge of functional accounting.
• Knowledge of proper accounting procedures and correct classification.
• Knowledge of the principles and practices of compliance monitoring, financial examinations, and/or auditing.
• Knowledge of risk assessment strategies and processes, and of audit standards.
• Knowledge of state and federal regulations, statutes, and rules regarding higher education grants.
• Skill in identifying and assessing internal control structures.
• Skill in choosing and utilizing appropriate data analysis tools, determining samples, and interpreting results.
• Skill in managing projects and applying project management tools to plan and track work progress.
• Skill in using calculators, personal computers, general office software, and databases.
• Skill in developing working papers, documenting process steps and using electronic audit software programs such as Teammate.
• Ability to work on detailed information and provide accurate, organized results.
• Ability to quickly interpret new accounting systems.
• Ability to work on detailed information and provide accurate, organized results.
• Ability to effectively and diplomatically handle multiple responsibilities and priorities and manage time in a fast-paced and sometimes pressured environment.
• Ability to gather, analyze, and draw accurate and logical conclusions about information and data.
• Ability to clearly and concisely communicate complex and technical information in writing and verbally.
• Ability to establish and maintain effective working relationships both internally and externally, and to interact professionally with subject matter experts, stakeholders, and management.
QualificationsRequired Minimum Education and Experience:
• Bachelor’s degree from an accredited college or university.
• Three years of full-time work experience in a compliance monitoring, auditing, or a general accounting capacity.
• Master’s degree from an accredited college or university may substitute for one (1) year of the required qualifying experience.

Preferred:
• Master’s degree from an accredited college or university with major course work in business, accounting, and finance.
• Experience conducting audits or compliance assessments.
• Experience using Teammate to document work performed.
• Experience working with higher education federal grant programs.
Salary range$40,000 - $60,000
Salary benefits$4091 - $5268 Monthly
Application procedurePhysical Requirements and/or Working Conditions:
Work is performed in a standard office environment and requires:
• Regular, reliable, and punctual attendance at work;
• Frequent use of personal computer, copiers, printers and telephones;
• Frequent sitting;
• Frequently works under deadlines, as a team member, and in direct contact with others.

Job offer and continuation of employment with THECB is contingent upon:
• Proof of education and experience listed on the application.
• Eligibility/authorization to work in the U.S.
• Satisfactory results from a pre-employment criminal history background check.

Compliance with the Selective Service Law for males ages 18-25. Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request.

THECB does not allow dual employment with other state of Texas agencies or institutions.

Skills assessment may be conducted at time of interview.

Application Requirements

The Texas Higher Education Coordinating Board is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Board’s employment opportunities website. The Texas Higher Education Coordinating Board participates in E-Verify for each new employees’ Form I-9 to confirm work authorization. For questions please call the HR Department at 512-427-6190. For vocal and/or hearing assistance call 7-1-1, (512) 427-6190.