Q: What is the Code of Conduct?
A: AIR invites you to attend the AIR Forum, our annual conference, in the collegial spirit of learning, sharing, and networking with open-mindedness and respect. Attendees must behave responsibly at all events. Threatening physical or verbal actions; disorderly or disruptive conduct; and harassment, sexual or otherwise, will not be tolerated. Such behavior may result in removal from the meeting, denial of access to meeting facilities, and other penalties. Conference fees will not be refunded if one is removed from the conference for violating this code.
Q: What meals are included with registration?
A: Two meals are included in your registration fee: breakfast on Wednesday and brunch on Friday. A welcome reception and dessert break are also scheduled during the Exhibit Hall hours and light snacks are provided.
Q: May I bring my laptop?
A: Yes. Charging stations will be available in the Exhibit Hall. However, please note that most sessions are set in theater-style seating. This means you may not have a surface on which to place your laptop during a session.
Q: Will I have access to Wi-Fi?
A: Yes! Complimentary Wi-Fi will be made available throughout the Forum at the Colorado Convention Center. You will receive the password onsite.
Q: What is the dress code at AIR Forum 2019?
A: Business casual is the usual dress for the Forum. Weather should be mild in Denver in May, but be sure to pack a jacket or light sweater since meeting rooms and evenings in Denver can be chilly.
Q: What are my opportunities for networking?
A: The Exhibit Hall, AIR's networking hub, provides ample opportunity to meet and mingle with colleagues on Wednesday and Thursday during Exhibit Hall hours.
Activities in the Exhibit Hall include a Welcome Reception (new for 2019) on Tuesday at 4:45 p.m. as well as a networking reception on Wednesday afternoon, coffee and dessert breaks, and lunch hour. You can purchase lunch items from cash carts in/near the Exhibit Hall and enjoy them at tables located throughout the Exhibit Hall and Foyer. Special per diem-friendly menu pricing will be available at cash carts.
Poster sessions are also located in the Exhibit Hall and provide opportunities for discussion and conversation while learning about the latest research through visual displays.
While you are networking, remember to visit our sponsor booths and learn about the latest tools and services for IR and related fields, and gain new partners for success.
Dinner groups hosted by AIR members provide additional opportunities for networking and are scheduled on Tuesday, May 28 and Wednesday, May 29. Anyone can organize a dinner group, and AIR staff can help with location suggestions and reservations. Additionally, many regional and state affiliated organizations (AOs) host dinner groups after their meetings at 6:00 p.m. on either Wednesday or Thursday.
Q: With so many choices, how do I plan my Forum schedule?
A: All registered attendees will receive access to an online scheduling tool that contains information about all the 300+ Forum educational presentations, posters, and discussion groups, plus workshops and networking events. The web-based program will help you build your Forum schedule with user-friendly tools to search for specific sessions, sign up to facilitate a session, and even download presentation materials as they become available.
To navigate through the many session options, you can search by day, session type, and topic areas. After you have completed the process, simply access the completed schedule on a laptop or tablet, via the mobile App, or print it out. Schedules can be changed at any time, and notes can be added for each session. The 2019 online scheduling site opens in April and the mobile App will be available for download in May.
Q: I will need accommodations to fully participate in the conference. How do I inquire about these arrangements?
A: If you have a disability and require accommodations to fully participate in the Forum, please email Laura Knoll at email@example.com. You will be contacted to discuss your specific needs.
Q: Are there accommodations for nursing mothers?
A: Yes. Please visit the Forum registration desk on site to inquire about these options.
Q: What is the Exhibit Hall and what does it offer attendees?
A: Many exciting events and opportunities will take place in the Exhibit Hall, the AIR Forum networking hub and product resource center. Visiting the Exhibit Hall is considered an essential part of the Forum experience. The Exhibit Hall is open Wednesday and Thursday. Visit sponsor booths and discover innovative products and services useful for higher education professionals, and:
- Attend the Welcome Reception (new for 2019)
- Learn by attending compelling poster sessions.
- Refresh yourself by enjoying a coffee break.
- Enjoy the scheduled networking reception and dessert break.
- Recharge your devices at the charging stations.
- Create lasting memories at the photo booth or via the caricature artist.
- Connect with colleagues during the lunch hour.
Q: How do I get to and from the conference location?
A: For 2019, all workshops, meetings, and events associated with the Forum are located in the Colorado Convention Center. There are a several ways to get to and from the conference locations. Visit our Travel & Hotel page to find links to all the transportation options available.
Q: Where can I park my car at the Hyatt Regency and the Colorado Convention Center?
A: The Hyatt Regency Denver provides valet and self-parking options. The self-parking lot is located off of 14th and Welton Streets. Additional information and parking rates can be found on the Parking page of the hotel’s website. The Colorado Convention Center (CCC) Parking Garage offers 1,000 spaces for visitors of the convention center and of the Denver downtown area. The entrance is located on Speer Boulevard between Stout Street and Champa Street. Additional information on parking rates and the Colorado Convention Center’s parking garage can be found here.
Q: I won’t have a car – what are my options for offsite dining and after-hours activities?
A: The Colorado Convention Center and both hotels are located within a few blocks of Denver's 16th Street Mall - a mile-long pedestrian mall offering a variety of dining and shopping outlets. A free shuttle runs a continuous loop on 16th Street where attendees will find a variety of restaurants and entertainment options within an easy walk of the drop off/pick up point.
Q: Where do I begin?
A: First, register for the Forum. Membership is not required (either current or future) for Forum attendance, however, members do receive a significant discount on the Forum registration fee. Joining AIR if you are not already a member will save you money during the registration process.
In addition to registering for the 2019 Forum, you will have the opportunity to add to your conference experience by signing up for pre-/post-conference education and other events. After making your selections and confirming your name badge information, you will be ready to check out. You may return to add pre-/post-conference education and other options at any time.
Q: When is the Forum?
A: Official AIR Forum activities begin on Tuesday afternoon and continue until Friday at noon. Additionally, pre-/post-conference education (additional fee required) offered Monday and Tuesday provide extra educational and networking opportunities that offer even greater value for your professional development dollars.
Q: Where is the conference located?
A: All 2019 AIR Forum meetings and events will take place at the Colorado Convention Center, Denver, Colorado. For information about airport and ground transportation, visit the Travel & Hotel page.
Q: How do I make hotel reservations?
A: See the Travel & Hotel page for more information and a link to our online reservation system
Q: Can I extend my stay in Denver?
A: Yes. The special conference room rate is available for three days before and after the conference (pending availability). So, come early and stay late and enjoy all that Denver has to offer.
Q: Are any special activities planned for first-time attendees?
A: Yes. Be sure to take advantage of the 1st Time @ Forum session where you can meet other newcomers and hear from volunteer leaders who will share tips about how to make the most of the many learning and networking opportunities at the 2019 Forum. For more information about this and other opportunities for first-time Forum attendees, visit the First-Time Attendees page.
Q: What are pre-/post-conference education opportunities and why should I attend them?
A: Pre- and post-conference educational opportunities are offered as multi-day, full-day, and half-day sessions on Monday, May 27, Tuesday, May 28, and Friday, May 31. Topics range from the development of specific skills, to approaches to institution-wide needs, to a robust data visualization bootcamp. Seats are limited, and additional fees are required.
Learn more about pre-/post-conference education.
Q: When and where can I purchase food during the conference?
A: The Forum schedule includes dedicated lunch breaks daily. A variety of outlets are available within walking distance of the Colorado Convention Center.
Q: What are my opportunities for networking?
A: Networking opportunities at the Forum are designed to help you engage with current colleagues and meet new contacts. In addition to the events scheduled from first-time attendees, there are several opportunities for networking throughout the week.
Learn more about networking opportunities.
Q: What does the registration fee include?
A: Forum registration includes access to attend any of the events included at the Forum (e.g., concurrent sessions, Exhibit Hall and keynote presentations, closing brunch, receptions, etc.). It does not include access to pre-/post-conference education, hotel stays, or meal functions not specified in the general schedule of events as part of the overall program.
Need More Help?
Send an email to the Forum team at firstname.lastname@example.org
call us at 850-391-6345.