Presenter Resources

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The AIR Forum is the premier conference for higher education professionals working in institutional research, assessment, planning, and related postsecondary education fields. 

This annual conference provides valuable learning experiences via speaker sessions, panel presentations, discussion groups, poster sessions, and micro sessions. More than 2,000 attendees gather to learn, connect, and share at this 5-day education conclave.

Presenter Portal Login

 

Preparation FAQ

  • Q: Do I have to purchase AIR membership to present?

    A: No. While all presenters must be registered to present at the AIR Forum, AIR membership is not required. Members, however, do receive a significant discount on the AIR Forum registration fee. You may purchase membership along with AIR Forum registration.

  • Q: Is there a template I need to use for preparing my AIR Forum presentation?

    A: We encourage presenters to use the AIR PPT Template (coming soon) for the beginning and ending slide in the slide deck. You may use your own template but please set your aspect ratio to “Widescreen (16:9)" in PowerPoint for best viewing on our screens.

  • Q: Does AIR provide laptops for presenters?

    A: No. You must bring your own laptop with the presentation fully loaded. Please see below for the AV and session set-up provided. We suggest you bring a back-up copy of the presentation on one or two USB devices in the event something malfunctions with your laptop. If you are using a Mac computer, please bring a compatible VGA adapter.

  • Q: Will I have internet access?

    A: AIR typically provides complimentary basic bandwidth wireless internet access to meeting attendees in the session rooms during the AIR Forum. Keep in mind that the basic bandwidth will not support streaming data (including Skype and FaceTime or online videos), accessing live databases. Higher speed connections are sometimes available for presenters willing to purchase the bandwidth upgrade. For more information, contact an AIR Forum team member at forum@airweb.org.

  • Q: How do I share scholarly papers?

    A: Concurrent sessions with supporting papers uploaded to the AIR Forum website by March 20, 2020 will receive special designations in the AIR Forum online program book and in the online schedule. Scholarly papers must include research questions, methodologies, literature reviews, findings, and be formatted as PDF or Word documents. High quality drafts are accepted, and authors retain all rights to the paper.

  • Q: When are session details provided to presenters?

    A: All presenters will receive their scheduled day, time, and room for their presentation prior to the conference. Cancellations or other schedule adjustments may make last minute changes necessary. We will notify you if your session is impacted.

  • Q: What is the AIR Forum conference app?

    A: All registered attendees will receive access to the AIR Forum conference app, an online scheduling tool that contains information about all educational content presented at the AIR Forum. Presenters are encouraged to upload a copy of their PowerPoint presentation, lecture notes, and any collateral materials for attendees. The web-based program allows attendees to build their AIR Forum schedule, search for specific sessions, sign up to facilitate a session, and download presentation materials.

  • Q: How can I promote my upcoming AIR Forum presentation?

    A: Presenting at the 2020 AIR Forum is a big deal. We encourage you to promote your session(s) via your social media networks. Learn more.

Important Dates

February 2020

  • Registration Opens 

March 20, 2020

  • Deadline for presenters to confirm their intent to present and to register for AIR Forum, to be listed in the digital program book.
  • Deadline to submit edits to Session Title or Presenter Listing for the digital program book.
  • Deadline to upload (draft copy) Scholarly Paper for icon in digital program book. 

May 1, 2020

  • Deadline for special hotel rates.

May 18, 2020

  • Deadline to upload (final copy) Scholarly Paper and be highlighted in the AIR Forum conference app.
  • Recommended deadline to upload session presentations and hand-outs.

May 25–29, 2020

  • 2020 AIR Forum, Hyatt Regency New Orleans 
 

Presenting at AIR Forum

Session Setup and Audiovisual Support

Speaker Sessions / Panel Sessions

Presenters are responsible for providing their own laptop computers and any adaptors necessary to connect to the VGA projector cable provided. International visitors should bring adapters for U.S. electrical outlets. Most AV support is PC compliant. If you are using a Mac product, please bring an adapter.

For each speaker and panel session AIR will provide:

  • Projector, screen, and PC VGA/HDMI projection cable
  • One podium with a microphone (panels also include a head table and up to 3 microphones) 
  • Table for materials

Discussion Groups

This format is designed to encourage conversation and provide an opportunity for the exchange of ideas among participants. Discussions should be guided by 3 to 5 questions that will be facilitated by the discussion leader. Discussion Groups are scheduled in rooms that accommodate seating for up to 40 participants in a semi-circle. Discussion leaders may request a flip chart and markers to record ideas. Please note that no audio/visual support, internet access, or electrical outlets are provided or available for discussion groups.

Micro-Sessions

These highly engaging 7-minute sessions take place in our new expo theaters located in the Exhibit Hall (AV provided). Micro sessions are designed for one or two presenters, and each presentation should consist of a maximum of five slides. A staff moderator will monitor time to keep sessions on track. Micro sessions are designed to present software tips and solutions, succinct summaries of ideas or research projects, or share information central to a niche audience. Micro sessions are also a great way for new speakers to gain experience with conference speaking. Micro Sessions will be set-up in expo theaters, located in the Exhibit Hall, with theater-style seating for 40.

For each micro session AIR will provide:

  • Laptop
  • Projector, screen, and PC VGA/HDMI projection cable
  • One podium with a microphone (panels also include a head table and up to 3 microphones)
  • Table for materials 

Session Evaluations

Evaluations provide attendees with the opportunity to rate a variety of session elements, including: effective time allocation, whether content matched the session description, presentation content in general, promoting of specific products or providers, and more. When preparing your materials, please be aware of these rating categories as evaluation scores may be considered when making future programming selections. All session evaluations will be completed via the AIR Forum App (web or mobile). Your evaluation results will be shared with you after the conference. 

Poster Presentations

Display Information

Each poster is displayed on an area approximately 4’x4’ (half of a 4’ x 8’ free-standing poster board). Poster boards and pushpins are provided. Velcro may also be used but is not provided. Use thin/lightweight poster paper or cardboard since heavy materials may be difficult to attach to the display board. Audio/visual support, internet access, materials tables, and electrical outlets are not provided or available.

Posters are in the Exhibit Hall and are open for viewing during the lunch break on Wednesday, May 27 and Thursday, May 28. Presenters must be available during their assigned 60-minute presentation period.

Presenters are responsible for the setup and breakdown of their poster displays. Please do not leave your poster case or any other valuables in the Exhibit Hall.

Add Multimedia* Content Via QR Code:

Poster presenters can now add a QR code* (provided by AIR) that links to additional content, such as:

  • A recording of your poster presentation for people to view at times other than your stated presentation time.
  • Elements that are well documented by video, including interactive demos, PowerPoint presentations, and multimedia animations.
  • Information available via the QR code is considered bonus material not essential for understanding the visual display.

*A QR code is a square bar code that takes a viewer to specific content via the internet when scanned with a bar code reader (e.g., an app on a smartphone or tablet). 

Promote Your Session

Presenting at the 2020 AIR Forum is a big deal. We encourage you to promote your session(s) via your social media networks.

Social Media Tips

  • Include the hashtag #AIRForum in all conference posts. This will allow the largest number of people to see your messages.
  • Include the hashtag #AIRForum on presentation slides so attendees can participate in the online discussion.
  • Mention the hashtag at the beginning of your session and encourage attendees to live tweet their thoughts using the hashtag.
  • Provide your Twitter handle so attendees can connect after the session. Check Twitter after your session for additional questions and discussions.
  • Tweet one hour before your session starts to remind people to attend.
  • Make your slides available to attendees by uploading them to the presenter portal, and then tweet when they are accessible.

Sample Tweets

  • Excited to present at the 2020 #AIRForum! Don’t miss my session on (topic) at (time and location).
  • Don’t miss my 2020 #AIRForum session on (topic) at (time and location).
  • Happening today! Don’t miss my session on (topic) at (time and location). #AIRForum

AIR Social Media Links