AIR Forum Housing and Attendee List Advisories

Each year, events like the AIR Annual Conference are targeted by housing and registration poachers due to their popularity. To ensure you get the best service and experience throughout each event, please note the following.

AIR Forum Housing

AIR has specific contracts in place to ensure our attendees and exhibitors receive the best rates on their accommodations and to guarantee their reservations. However, there are some fraudulent companies that attempt to take advantage of our events by misleading our attendees into booking reservations through their companies (often convincing attendees to make false reservations under the guise of being an "AIR” -approved service").

As an attendee or exhibitor at one of our events, please know:

  • Housing for our conference is location-specific and is booked through the conference hotel directly. A link to hotel booking can only be accessed for the event on the conference website.

Attendee Lists

We are dedicated to ensuring the privacy of your data.

As an event participant, to facilitate networking with colleagues, we include your name, title, and organization in the Event App. The Event App may also include a mailing address and additional contact information collected during the registration process. This Event App is only accessible by registered participants.

AIR Forum sponsors are provided with AIR Forum attendee personal information limited to attendee name, title, institution, and physical mailing address. AIR does not provide attendee email addresses to sponsors. Attendees may opt-in to receive email communications from select sponsors during the registration process. Please note that when you scan your Credentials/Badge at a booth or other session hosted by an AIR Forum sponsor or exhibitor, your contact information (email and/or phone number) may be shared with that entity, who may use it to send you communications and materials. By allowing the scanning of your Credentials/Badge, you are consenting to this sharing. Any sponsor’s or exhibitor’s use of your information is subject to its privacy policies and practices, which AIR does not control. To unsubscribe from further communications from these entities, please contact them directly.

AIR does not sell lists or email addresses to third parties or condone the harvesting of our attendee lists. We encourage you to reject all offers you may receive to purchase such a list, as the information provided will not be provided by AIR and may be inaccurate.

Report Violations

Contact us to report any instances of attempts to:

  • Offer accommodations outside of the two methods listed on this page.
  • Sell purported attendee lists for one of our events.

Contact Us

 

 

Important Note

In an effort to protect our participants, AIR sends legal "Cease and Desist" letters to anyone who is illegitimately using the AIR brand (such as attempting to offer housing or sell attendee lists).