Sponsor Resources


We are delighted that you will be joining us as a sponsor for the 2020 AIR Forum in New Orleans, May 25–29. The AIR Forum is the largest global gathering of higher education professionals working in institutional research, effectiveness, assessment, planning, and related postsecondary education fields. 

Sponsor Portal Login

Housing and Attendee List Advisories 

Housing for our Annual Conference is location-specific and is booked through the conference hotel directly. AIR does not sell or permit the selling of attendee lists. View AIR Forum Housing and Attendee List Advisories for more information regarding housing and registration poachers or to report unauthorized solicitations.

Show Site Tips

Put together a trade show survival kit to include in your freight or carry with you, including:

  • Small tool kit
  • Stapler, scissors, tape
  • Pens and markers for labels
  • First aid kit

Remember to keep the conversations about your product in your exhibit space. Suit-casing, the act of soliciting business in the aisles during the exhibition or in other public spaces, including another company’s booth or a hotel lobby, is prohibited. 

Safety Reminder

During move-in and move-out, individuals under the age of 18 are prohibited from being on or around the show floor. Show sites during these times are like a construction zone and considered to be hazardous. OSHA regulations prohibit minors from being present in a hazardous work environment. Only sponsors with an Exhibit Hall access card may enter the hall during these times. 

COVID-19 Mitigations for Sponsors

At this time, we are not anticipating any changes or cancellations to the AIR Forum as a result of COVID-19. We are assessing daily and working with our partners in New Orleans to assess and adapt as needed. While we hope you will be able to join us as planned, as a courtesy we are extending the original March 1 cancellation deadline to April 27. All other cancellation provisions apply as previously stated.


Sponsor Liaison

Kyndra Freeman, CMP 
Senior Meeting Planner 

Important Dates


March 1 to March 16Sponsored session submissions proposal process open
March 10Sponsorship balance due
March 20All items due for the digital program book (logo, descriptions, and ads)

Exhibit Hall

Tuesday, May 26

10:00 a.m. – 4:00 p.m.Sponsor move-in
4:45 p.m. – 6:45 p.m.Booth crawl, welcome reception, and show hours

Wednesday, May 27

10:00 a.m. – 5:00 p.m.Show hours

Thursday, May 28

8:00 a.m. – 2:00 p.m.Show hours
2:00 p.m. – 5:00 p.m.Sponsor move-out