AIR Forum Virtual

Attendee Resources

Thanks for joining us online for AIR Forum Virtual, May 25–28, 2021. We hope you enjoyed being virtually surrounded by colleagues and peers, and that you ended the conference with new ideas, knowledge, and connections you can continue to apply to your work.

On-demand access to session content and presentations ended June 30, 2021.

AIR Forum  Questions?

Check out attendee FAQs or email the team at

How-To Video

10 quick tips on how to get started in the virtual event platform:


Know Before You Go

Check Your Inbox: You will receive an email inviting you into the virtual event platform, where you can set up your user profile, view sessions, and build your schedule. Need help logging in or resetting your password? Email

Access the Conference: You can access the full event directly from your browser. The platform functions best in Chrome or Edge browsers, so we encourage you to download Chrome or Edge for the best experience. 

Scheduling Tips: Keep in mind the schedule at a glance is listed in U.S. Eastern Time Zone (ET). The virtual event platform schedule builder will allow you to adjust your time zone. Once you’ve added sessions to your schedule, visit “My Schedule” in the virtual event platform menu and click “Add to Personal Calendar” to put a reminder on your email calendar. 

Leverage the Exhibit Hall: Visit the exhibit hall during the scheduled exhibit hall hours, attend expert meetings and showcase sessions with sponsors, engage in sponsor chats in booths, download resources, and participate in their virtual raffles. Make connections here to help make your job easier this year. 

Don’t Stress if You Miss a Session: Sessions become on-demand following their simulated-live or live debut. Additionally, there are several previously selected on-demand sessions and posters available to view from the start of the conference. Your registration grants you on-demand access to conference sessions and materials until June 30, so you have plenty of time to view content when it’s convenient for you.

If You Need Help: A tech support chat window will be available in the bottom right-hand corner of your browser Tuesday, May 25 (10:00 a.m. – 6:00 p.m. ET), Wednesday, May 26 (10:00 a.m. – 6:00 p.m. ET), and Thursday, May 27 (10:00 a.m. – 5:00 p.m. ET). In addition, staff will be present at the AIR Help Desk throughout the event. See the help desk schedule in the session listing.

Share on Social Media: During the event, upload screenshots and insights to social media using the hashtag #AIRForum. Let’s start trending! 

Code of Conduct: AIR invites you to attend AIR Forum Virtual in the collegial spirit of learning, sharing, and networking with open-mindedness and respect. Visit the code of conduct to review in its entirety. 



Attendee FAQs

  • When can I log into the conference platform to build my schedule?
    Attendees will receive an email on Friday, May 21 with information on how to log in to the virtual conference platform to set up their profile, view sessions, and build their schedule.
  • Do I need to download anything to view the conference?
    The conference platform is browser-based, so you do not need to download anything. However, it works best on Edge and Chrome, so we recommend downloading one of those two browsers if you don’t already have them. 
  • Is there a mobile app?
    Everything you need is available in the conference platform. And since the experience is virtual, an app is not necessary. 
  • Where can I get more information about the conference program?
    The conference Help Desk will be open May 25–27 from 10:00 a.m. to 12:00 p.m. ET with AIR staff on hand to answer questions. The Help Desk is accessible through the scheduler builder. 
  • What types of activities are available? What do the different sessions types mean?

    Keynotes: Keynotes are inspirational, thought-provoking sessions that are live streamed and available to all registrants at the same time. Live Q&A is available. 

    Impact sessions: These emerging topic sessions are meant to make an impact, leaving you with ideas and action items to consider. Live streamed with live Q&A. 

    Scheduled speaker, panel, and sponsor sessions: These were carefully curated for the virtual event. Each time band features several sessions to choose from. Scheduled sessions also include a live chat for Q&A with presenters. (Some sessions also include Zoom post-session discussions—look for a link in the session description.) 

    Featured sessions: These sessions are among the highest rated sessions from the proposal review process and were selected by the AIR Forum Program and Strategy Committee. These sessions are simulated live and were professionally recorded and produced with the assistance of our AV company. One featured session is offered per time band.

    Discussion groups: These sessions are 30-minute Zoom meetings on a variety of topics. Select your topic and jump in to connect, learn, and share with your colleagues. Don’t forget to turn on your camera for maximum interaction.

    On-demand sessions: Watch on-demand sessions at your leisure before or after the scheduled sessions and until June 30. 

    Poster sessions: Posters are on-demand sessions that you can view at any time during the conference Presenters will not be available to answer questions. On-demand content is also available to view until June 30, 2021.

    Networking: One networking break and two networking hours are scheduled during the conference. Conducted through Zoom, there will be several to choose from. Pick a topic and get ready to connect. Don’t forget to turn on your camera for maximum interaction.

    Wellness breaks: Get some movement and relaxation into your day with on-demand wellness activities available throughout the conference. Take a break when it is most convenient for you. Offerings include yoga, stretches, virtual entertainment, and relaxation links.

    Virtual exhibit hall: Visit with sponsors to learn more about the solutions they offer for higher education data champions. Virtual exhibit hours include sponsor session demos, live chats, and the chance to engage with sponsors in Zoom rooms, and more.  Don’t forget to check out the giveaways tab for a chance to win some great prizes.

    Exhibit hall hours:

    • Tuesday, May 25 | 4:45–6:00 p.m. ET
    • Wednesday, May 26 | 3:15–4:15 p.m. ET
    • Thursday, May 27 | 2:30–3:30 p.m. ET 
  • Can I access session videos and materials after the conference is over?
    Session recordings and materials are accessible until June 30, 2021.   

Fun Extras

Click the links below to open full-sized images. Right-click and select "Save image as" or drag the image to your desktop. Follow these instructions to set an image as your Zoom background.