First time presenting virtually? Don’t worry, we’ve got you covered. Review the resources and FAQ below to present like a pro.
Still have questions? Email firstname.lastname@example.org. We’re here to support you every step of the way!
Templates and How-To Guides
|February 2021||Log into the presenter portal to complete profile and confirm presenters.|
|Look for and email regarding session title/abstract listing confirmation.|
|Presenter registration deadline|
Deadline to upload Scholarly Paper for conference proceedings and session listing
|Deadline to upload presentation resources|
|Mid-May||Session schedule (exact date and time of your session) announced.|
|AIR Forum Virtual|
Presenting at AIR Forum Virtual
Q: Do I have to purchase AIR membership to present?
A: No. However, all presenters must be registered for the AIR Forum Virtual to present. AIR membership is not required. AIR membership is not required, but members do receive a significant discount on the registration fee. You may purchase membership along with AIR Forum Virtual registration.
Q: Is there a template I need to use when preparing my AIR Forum presentation?
A: Yes, AIR Forum Virtual presenters are required to use the AIR PowerPoint template.
Q: Where do I upload my session video?
A: Video recordings are uploaded through the AIR Forum Presenter Portal. See more information on this page about video requirements and how to access the portal. All presentations and related materials must be uploaded to the portal by Friday, May 7.
Q: How do I share scholarly papers?
A: Scholarly papers supporting concurrent sessions must be uploaded to the AIR presenter portal by April 2, 2021, will receive special designations in the AIR Forum Virtual in the online schedule. Scholarly papers must include research questions, methodologies, literature reviews, findings, and be formatted as PDF or Word documents. High-quality drafts are accepted, and authors retain all rights to the paper.
Q: When are session details provided to presenters?
A: All presenters will receive their scheduled day, time, and virtual format details in early May. Cancellations or other schedule adjustments occasionally make last minute changes necessary. We will notify you if your session is impacted.
Q: What is the AIR Forum Virtual conference platform?
A: All registered attendees will receive access to the AIR Forum Virtual conference platform at Hubb.me. The browser-based platform allows attendees to build their schedule, view and download presentations, access supporting materials, and attend networking activities.
Q: How can I promote my upcoming AIR Forum Virtual presentation?
A: We encourage you to promote your session(s) via your social media networks. Here are some tips:
- Include the hashtag #AIRForum Virtual (with space) in all conference posts. This will allow the largest number of people to see your messages.
- Include #AIRForum Virtual on presentation slides so attendees can participate in the online discussion.
- Excited to present at the 2021 #AIRForum Virtual! Don’t miss my session on (topic) at (time).
- Happening today! Don’t miss my session on (topic) at (time). #AIRForum Virtual
- Be sure to access my on-demand session on (topic) available for 30 days from the start of the event. #AIRForum Virtual
AIR Social Media Links
Q: Will attendees be asked to fill out session evaluations?
A: Yes. Evaluations provide attendees with the opportunity to rate a variety of session elements, including effective time allocation, whether content matched the session description, presentation content in general, promoting of specific products or providers, and more. When preparing your materials, please be aware of these rating categories as evaluation scores may be considered when making future programming selections. All session evaluations will be handed through the virtual event platform. Your evaluation results will be shared with you after the conference.
Details by Session Type
Impact Session Basics
Impact sessions will be live 60-minute live streamed sessions produced and monitored by AIR AV staff. Q&A will be conducted via a moderated chat with live responses. Participants may ask questions via chat which will be read by a moderator for speaker(s) response. An AIR staff member will reach out about the requirements and coordination of the session.
Discussion Group Basics
Discussion groups will live 30-minute sessions and conducted through Zoom. AIR will provide access to the Zoom Rooms through the virtual conference platform. All Zoom rooms will be monitored by AV staff who can assist with any technical issues during the session. An AIR staff member will reach out about the requirements and coordination of the session.
Simulated Live Sessions
Simulated live sessions consist of pre-recorded video presentations set for a specific playback time during the virtual conference, followed by a Q&A chat between the presenter and the audience. After the session airs, it will be part of the on-demand content and attendees will have access to it for 30 days from the start of the event.
Simulated live session presenters are required to be present during their session time to participate in the live Q&A chat.
Simulated Live Session Basics
You can create your presentation video recording (with a Mac or a PC) using Microsoft Teams, Zoom (the free version has a recording feature), GoToMeetings, or any other appropriate program that can be used to create a video file. This video recording must include your PowerPoint Presentation with a picture-in-picture view of the presenter(s) web camera(s). Presentations should be 40 minutes long and the deadline to upload your presentation files to the presenter portal is Friday, May 7. The maximum video file size is 1.8 GB.
On-demand sessions may be submitted as a pre-recorded video or PowerPoint with audio that attendees can access at any time during the virtual event and for 30 days from the start of the event. This type of session does not air at a specific time or include a live Q&A chat component.
On-Demand Session Basics
You can create your presentation using either PowerPoint with Narration or a video recording (with a Mac or a PC) using Microsoft Teams, Zoom (the free version has a recording feature), GoToMeetings, or any other appropriate program that can be used to create a video file. This video recording must include your PowerPoint Presentation with a picture-in-picture view of the presenter(s) web camera(s). Presentations should be 30 minutes long and the deadline to upload your presentation files to the presenter portal is Friday, May 7. The maximum video file size is 1.8 GB.
For each virtual session, presenters are required to:
- Be comfortable speaking on camera and recording their presentation.
- Have access to a high-quality microphone, headset, webcam, and high-speed internet.
- If recording a video, have a dedicated space where they can record their presentation that is free of distractions and outside noises, has adequate lighting, and has an uncluttered/clear background.
- Agree to allow AIR the rights to rebroadcast their recording.
- Agree to adapt this presentation to fit within the updated virtual presentation time slot.
- Agree to submit their presentation recording and a copy of their PowerPoint with notes/transcript by Friday, May 7.
- Agree to be present during their assigned session time to participate with a live Q&A chat (simulated live sessions only).