AIR Forum Phoenix, AZ June 6-9, 2022

Presenter Resources

Congratulations on being selected to present at the 2022 AIR Forum. Below, you can find resources to assist you in preparing for your presentation. 

To view presenter deadlines, confirm participation, upload resources, and access presenter instructions, log into the presenter portal. 

Presenter Portal Login

Don't Forget

AIR Forum presenters are required to register. 

While AIR membership is not required, members do receive a significant discount on registration. We’ve made it easy to add 12 months of membership to your AIR Forum registration. Find out what it means to be an AIR member here

Preparation FAQ

  • Q: Do I have to purchase AIR membership to present?

    A: No. However, all presenters must be registered and attend the AIR Forum to present. AIR membership is not required, but members do receive a significant discount on the registration fee. You may purchase membership along with AIR Forum registration.

    Note: Pre-conference education presenters do not need to register for the AIR Forum to present.  

  • Q: Is there a template I need to use for preparing my AIR Forum presentation?
    A: We encourage presenters to use the AIR PPT Template, especially for the beginning and ending slides in the slide deck. 
  • Q: Does AIR provide laptops for presenters?
    A: No. You must bring your own laptop with the presentation fully loaded. We suggest you bring a back-up copy of the presentation on one or two USB devices in the event something malfunctions with your laptop.  
  • Q: Will I have internet access?
    A: AIR typically provides complimentary basic bandwidth wireless internet access to meeting attendees in the session rooms during the AIR Forum. Keep in mind that the basic bandwidth will not support streaming data (including Skype and FaceTime or online videos) or accessing live databases. Higher speed connections are sometimes available for presenters willing to purchase the bandwidth upgrade. For more information, contact an AIR Forum team member at forum@airweb.org
  • Q: What is a scholarly paper?

    A: Any session can be designated as a scholarly paper session. To be designated as such in the AIR Forum session listing, a scholarly paper of academic nature must be uploaded via the presenter portal by May 23, 2022.

    Please note that the criteria to be eligible for the Charles F. Elton Best Paper Award has been revised. 

  • Q: When are session details provided to presenters?
    A: All presenters will receive their scheduled day, time, and room for their presentation prior to the conference. Cancelations or other schedule adjustments may make last-minute changes necessary. We will notify you if your session is impacted. 
  • Q: What AV support is provided?
    Please see Call for Proposals FAQ for AV specifications for each session type.  
  • Q: What type of room set-ups are provided?
    Please see Call for Proposals FAQ for room set-ups for each session type. 
  • Q: Will there be a conference app?
    A: Yes. All registered attendees will receive access to the AIR Forum conference app to search for specific sessions, build a schedule, play the Exhibit Hall game, take notes, evaluate sessions, view maps, and more. The most up-to-date schedule and general information will be available through the app. Presenters are encouraged to upload a copy of their PowerPoint (PPT) presentation, lecture notes, and any collateral materials for attendees to the presenter portal for access through the app. 
  • Q: How can I promote my upcoming AIR Forum presentation?
    A: Presenting at the 2022 AIR Forum is a big deal. We encourage you to promote your session(s) via your social media networks. Check out how to promote your session below.  
  • Q: How are sessions evaluated?
    A: Session evaluations are collected using the AIR Forum App. These evaluations provide attendees an opportunity to rate sessions on metrics like whether the content matched the abstract and if they learned relevant knowledge or skills. Your evaluation results will be available in the presenter portal after the conference. 

Formats

  • Discussion Groups

    Discussion groups are highly interactive group discussions that focus on research, applications, practice, or topic of interest related to the effective use of data in higher education. The discussion leader(s) briefly presents opening remarks to define the session and set the context. Three to five questions submitted with the session proposal provide the structure for the discussion that follows. The discussion leader role also includes encouraging participants to share their perspectives and providing a summary and closure to the discussion. Discussions may be led by an individual or two co-leaders. Supplementary materials/handouts summarizing the presentation should be uploaded to the presenter portal at least two weeks prior to AIR Forum. 

    Discussion groups will be 45 minutes and set up in individual rooms with semi-circle seating. Because discussion groups are intended to be interactive conversations and not presentations, no audio-visual equipment is provided, however, a flip chart and markers are available upon request. 

  • Impact Sessions

    Impact sessions are broad interest sessions, with multiple presenters/perspectives, focused on emerging and important topics and issues with impact for everyone in higher education fields. These key sessions typically kick-off AIR Forum content and provide a venue for addressing opportunities, challenges, updates, and forward-looking insight into topics of broad interest that require an in-depth presentation. Four to six session slots are available for this format. Sessions that are not accepted as impact sessions due to capacity constraints may be accepted as panel or speaker sessions. 

    Impact sessions will be 90 minutes and set up in theater seating. The set-up includes standard audio/visual including a podium, microphone(s), projector, screen, and  projection cable. 

  • Panel Sessions

    Panel Sessions include multiple perspectives about an application, practice, or topic of interest related to the effective use of data in higher education. Panels are composed of a maximum of 4 presenters with an additional option for a moderator. Panelists should have identifiable, unique points of view about the topic. Proposals must identify the presentation structure that will be used to present the multi-perspective discussion session. Supplementary materials/handouts summarizing the presentation should be uploaded to the presenter portal at least two weeks prior to AIR Forum.

    Panel sessions will be 60 minutes and set up in theater style seating. The set-up includes basic audio/visual including a podium, microphone(s), a projector, screen, and one  projection cable. Presenters must supply their own laptop for presentations. Internet access, projector adapters for MACs or mobile devices, and/or U.S. voltage adapters are not provided. 

  • Poster Sessions

    Posters visually communicate the purpose, research approach, data sources, and outcomes of a scholarly or applied research project study. They efficiently communicate concepts and data to an audience using a combination of visuals and text. 

    Posters are displayed in the Exhibit Hall with presenters available for a 60-minute question and answer period. Each poster is allotted an area approximately 45” x 45” (half of a 4' x 8' free-standing poster board). To allow for 2 posters per side posters should be no larger than 40” x 40”. Posters should be printed on thin/lightweight poster paper or fabric as heavy materials may be difficult to attach to the display board. Presenters are encouraged to include a QR code for attendees to scan for additional insights as well as contact information for any follow-up questions. Supplementary materials/handouts summarizing the presentation should be uploaded to the presenter portal at least two weeks prior to AIR Forum and may include a short (5 minute) recording summarizing the content linked with other resources via the QR code printed on the poster. 

  • Speaker Sessions

    Speaker sessions present research, share applications, practices, or topics of interest related to the effective use of data, analytics, information, and evidence for decision making that benefit students and institutions. Sessions may be led by one to three presenters. At least 10 minutes should be reserved for Q&A. Presentation slides are expected and supplementary materials/handouts summarizing the presentation should be uploaded to the presenter portal at least two weeks prior to AIR Forum. 

    Speaker sessions will be 45 minutes and set up in theater seating. The set-up includes standard audio/visual including a podium, microphone(s), projector, screen, and VGA projection cable. Presenters must supply their own laptop for presentations. Internet access, projector adapters for MACs or mobile devices, and/or U.S. voltage adapters are not provided. 

Promote Your Session

Presenting at the 2022 AIR Forum is a big deal. We encourage you to promote your session(s) via your social media networks. 

Social Media Tips 

  • Include the hashtag #AIRForum in all conference posts. This will allow the largest number of people to see your messages. 
  • Include the hashtag #AIRForum on presentation slides so attendees can participate in the online discussion. 
  • Mention the hashtag at the beginning of your session and encourage attendees to live tweet their thoughts using the hashtag. 
  • Provide your Twitter handle so attendees can connect after the session. Check Twitter after your session for additional questions and discussions. 
  • Tweet one hour before your session starts to remind people to attend. 
  • Make your slides available to attendees by uploading them to the presenter portal, and then tweet when they are accessible. 

Sample Posts 

  • Excited to present at the 2022 #AIRForum! Don’t miss my session on (topic) at (time and location). 
  • Don’t miss my 2022 #AIRForum session on (topic) at (time and location). 
  • Happening today! Don’t miss my session on (topic) at (time and location). #AIRForum 

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