2023 AIR Forum Cleveland, Ohio May 28 – June 2, 2023

Presenter Resources

This page is meant to assist selected presenters in preparing their presentation(s). 

Preparation FAQ

  • Q: Do I have to purchase AIR membership to present?

    A: No. However, all presenters must be registered and attend the AIR Forum to present. AIR membership is not required, but members do receive a significant discount on the registration fee. You may purchase membership along with AIR Forum registration. 

    Note: Pre-conference education presenters do not need to register for the AIR Forum to present.  

  • Q: Does AIR provide any discounts or stipends for presenters?
    A: No. There are no discounts or stipends for presenters. Presenters are encouraged to register during the early registration period when rates are lowest. 
  • Q: Is there a template I need to use for preparing my AIR Forum presentation?
    A: We encourage presenters to use the AIR PPT Template (.pptx) for the beginning and ending slides in the slide deck. 
  • Q: How can I make my presentation accessible?
    A: Making sure AIR Forum content is accessible to all is of utmost importance. Please see this article from Microsoft or this article from W3C Web Accessibility Initiative (WAI) for accessible presentation tips. Additionally, AIR reminds presenters to use microphones for speaking and taking questions from the audience. 
  • Q: Does AIR provide laptops for presenters?
    A: No. You must bring your own laptop with the presentation fully loaded. We suggest you bring a back-up copy of the presentation on one or two USB devices in the event something malfunctions with your laptop.  
  • Q: Will I have internet access?
    A: AIR typically provides complimentary basic bandwidth wireless internet access to meeting attendees in the session rooms during the AIR Forum. Keep in mind that the basic bandwidth will not support streaming data (including Skype and FaceTime or online videos) or accessing live databases. Higher speed connections are sometimes available for presenters willing to purchase the bandwidth upgrade. For more information, contact an AIR Forum team member at forum@airweb.org
  • Q: What is a scholarly paper?

    A: Any session can be designated as a scholarly paper session. To be designated as such in the AIR Forum session listing, a scholarly paper of academic nature must be submitted to AIR by April 28, 2023. 

    Please note that the criteria to be eligible for the Charles F. Elton Best Paper Award has been revised. 

  • Q: When are session details provided to presenters?
    A: All presenters will receive their scheduled day, time, and room for their presentation prior to the conference. Cancelations or other schedule adjustments may make last-minute changes necessary. We will notify you if your session is impacted. 
  • Q: What AV support is provided?
    Please see Call for Proposals FAQ for AV specifications for each session type.  
  • Q: What type of room set-ups are provided?
    Please see Call for Proposals FAQ for room set-ups for each session type. 
  • Q: Will there be a conference app?
    A: Yes. All registered attendees will receive access to the AIR Forum conference app to search for specific sessions, build a schedule, play the Exhibit Hall game, take notes, evaluate sessions, view maps, and more. The most up-to-date schedule and general information will be available through the app. Presenters are encouraged to upload a copy of their PowerPoint (PPT) presentation, lecture notes, and any collateral materials for attendees to access through the app.  
  • Q: How can I promote my upcoming AIR Forum presentation?
    A: Presenting at the 2022 AIR Forum is a big deal. We encourage you to promote your session(s) via your social media networks. Check out how to promote your session below.  
  • Q: How are sessions evaluated?
    A: Session evaluations are collected using the AIR Forum App. These evaluations provide attendees an opportunity to rate sessions on metrics like whether the content matched the abstract and if they learned relevant knowledge or skills. Your evaluation results will be shared with you after the conference. 

Promote Your Session

Presenting at the AIR Forum is a big deal. We encourage you to promote your session(s) via your social media networks. 

Social Media Tips

  • Include the hashtag #AIRForum in all conference posts. This will allow the largest number of people to see your messages. 
  • Include the hashtag #AIRForum on presentation slides so attendees can participate in the online discussion.
  • Mention the hashtag at the beginning of your session and encourage attendees to live tweet their thoughts using the hashtag.
  • Provide your Twitter handle so attendees can connect after the session. Check Twitter after your session for additional questions and discussions.
  • Tweet one hour before your session starts to remind people to attend.
  • Make your slides available to attendees by uploading them to the presenter portal, and then tweet when they are accessible.

Sample Posts

  • Excited to present at the 2023 #AIRForum! Don’t miss my session on (topic) at (time and location). 
  • Don’t miss my 2023 #AIRForum session on (topic) at (time and location). 
  • Happening today! Don’t miss my session on (topic) at (time and location). #AIRForum 

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