AIR Forum Virtual is the first-ever all-digital conference for champions of data-informed decision making in higher education. The three-day conference (June 29 – July 1, 2020) will take place from the comfort of your home or office.
AIR Forum Virtual FAQ
Q: Will my presentation be automatically accepted for 2021 if it was not included in the 2020 virtual event?
A: AIR appreciates the time, effort, and talents of all presenters who were preparing to deliver exceptional content at AIR Forum Virtual. Sessions will not be automatically accepted for 2021; however, you may update your proposal and submit it this fall during the 2021 AIR Forum call for proposals.
Q: Do I have to purchase AIR membership to present?
A: No. While all presenters must be registered to present at AIR Forum Virtual, AIR membership is not required. Members, however, do receive a significant discount on the registration fee. You may purchase membership along with AIR Forum Virtual registration.
Q: Is there a template I need to use for preparing my AIR Forum presentation?
A: Yes, AIR Forum Virtual presenters are required to use the AIR PowerPoint template.
Q: How do I share scholarly papers?
A: Scholarly papers supporting concurrent sessions must be uploaded to the AIR presenter portal by June 12, 2020, will receive special designations in the AIR Forum Virtual in the online schedule. Scholarly papers must include research questions, methodologies, literature reviews, findings, and be formatted as PDF or Word documents. High-quality drafts are accepted, and authors retain all rights to the paper.
Q: When are session details provided to presenters?
A: All presenters will receive their scheduled day, time, and virtual format details in early June. Cancellations or other schedule adjustments may make last minute changes necessary. We will notify you if your session is impacted.
Q: What is the AIR Forum Virtual conference platform?
A: All registered attendees will receive access to the AIR Forum Virtual conference platform, an online scheduling tool that contains information about all educational content presented at AIR Forum Virtual. The web-based program allows attendees to build their AIR Forum Virtual schedule, search for specific sessions, download presentation materials, and attend sessions.
Q: How can I promote my upcoming AIR Forum Virtual presentation?
A: Presenting at AIR Forum Virtual is a big deal. We encourage you to promote your session(s) via your social media networks. See how at the bottom of this page.
Presenting at AIR Forum Virtual
Simulated Live Sessions (40 minutes)
Simulated live sessions consist of pre-recorded video presentations set for a specific playback time during the virtual conference, followed by a Q&A chat between the presenter and the audience. After the session airs, it will be part of the on-demand content and attendees will have access to it for 30 days from the start of the event.
Simulated live session presenters are required to be present during their session time to participate in the live Q&A chat.
Simulated Live Session Basics
You can create your presentation video recording (with a Mac or a PC) using Microsoft Teams, Zoom (the free version has a recording feature), GoToMeetings, or any other appropriate program that can be used to create a video file. This video recording must include your PowerPoint Presentation with a picture-in-picture view of the presenter(s) web camera(s). Presentations should be 40 minutes long and the deadline to upload your presentation files to the presenter portal is Friday, June 12. The maximum video file size is 1.8 GB.
On-Demand Sessions (30 minutes)
On-demand sessions may be submitted as a pre-recorded video or PowerPoint with audio that attendees can access at any time during the virtual event and for 30 days from the start of the event. This type of session does not air at a specific time or include a live Q&A chat component.
On-Demand Session Basics
You can create your presentation using either PowerPoint with Narration or a video recording (with a Mac or a PC) using Microsoft Teams, Zoom (the free version has a recording feature), GoToMeetings, or any other appropriate program that can be used to create a video file. This video recording must include your PowerPoint Presentation with a picture-in-picture view of the presenter(s) web camera(s). Presentations should be 30 minutes long and the deadline to upload your presentation files to the presenter portal is Friday, June 12. The maximum video file size is 1.8 GB.
For each virtual session presenters are required to:
- Be comfortable speaking on camera and recording their presentation.
- Have access to a high-quality microphone, headset, webcam, and high-speed internet.
- If recording a video, have a dedicated space where they can record their presentation that is free of distractions and outside noises, has adequate lighting, and has an uncluttered/clear background.
- Agree to allow AIR the rights to rebroadcast their recording.
- Agree to adapt this presentation to fit within the updated virtual presentation time slot.
- Agree to submit their presentation recording and a copy of their PowerPoint with notes/transcript by June 12.
- Agree to be present during their assigned session time to participate with a live Q&A chat (simulated live sessions only).
Poster presenters should upload a PDF copy of their poster with an accompanying transcript of the presentation. Select Poster Presentations will be included in the on-demand content.
You can create your poster (with a Mac or a PC) using PowerPoint, Adobe Illustrator, Canvas, or any other appropriate program. The poster must be one page and in English. Poster dimensions are as follows: The maximum width is 48 inches (130 cm); the maximum height is 36 inches (100 cm). The file size may not exceed 100MB, and you must save your file as a PDF.
- Focus of attention: The focus of attention must be on the subject content. If the design overshadows the subject matter, the message is likely to be lost.
- Size and selection of visuals: Larger visuals attract more attention. Visuals not relevant to the content will distract the viewer.
- Density of visuals and text: Too many visuals and text in a small space decreases readers’ attention, because each object is in competition with the others. Generally, a maximum length of 50-75 words per figure label results in a higher probability of people reading it.
- Ability to read text: Letters should be large so that they can easily be read. Letters should be easily read (avoid extravagant fonts).
- Use a consistent layout with heading and subheading font and size standardized
- Use bulleted lists to facilitate reading
- Relate the content of the text to the picture it describes
- Reduce competing stimuli—Avoid placing a large number of labels and visuals next to one another
- Provide good contrast between the text and background (avoid white on white, blue on navy, etc.)
Evaluations provide attendees with the opportunity to rate a variety of session elements, including effective time allocation, whether content matched the session description, presentation content in general, promoting of specific products or providers, and more. When preparing your materials, please be aware of these rating categories as evaluation scores may be considered when making future programming selections. All session evaluations will be handed through the virtual event platform.
Your evaluation results will be shared with you after the conference.
Promote Your Session
Presenting at AIR Forum Virtual is a big deal. We encourage you to promote your session(s) via your social media networks.
Social Media Tips
- Include the hashtag #AIRForum Virtual (with space) in all conference posts. This will allow the largest number of people to see your messages.
- Include #AIRForum Virtual on presentation slides so attendees can participate in the online discussion.
- Excited to present at the first-ever #AIRForum Virtual! Don’t miss my session on (topic) at (time).
- Happening today! Don’t miss my session on (topic) at (time). #AIRForum Virtual
- Be sure to access my on-demand session on (topic) available for 30 days from the start of the event. #AIRForum Virtual