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Oversees the day to day administrative operations for a busy NIH funded biological sciences lab; takes ownership for delivering expected results. Ensures laboratory compliance with DoS, UMN, State and Federal guidelines and regulations. Coordinates operations and maintains proper work environment conditions, keeps updated safety procedures and collaborates in keeping equipment and instruments functional. Orders supplies and lab consumables, keeps records of documents. Monitors research subject protection protocols and proactively communicate with laboratory members. Manages the day-to-day HR administration for non-faculty, non-trainee staff. Liaise with Surgery Research Support Services and finance team to assist the research programs.
Research Study Activities 40%
• Researches and collects data, maintains databases, interprets, synthesizes, and analyzes data using scientific or statistical techniques; reports on status of research activities and submits monthly activity logs for protocol
• Assists in the organization and coordination of meetings for protocol activities including the development of protocol timelines, meeting agendas, resource materials, and oral presentations for study-related work
• Collaborates if needed in conducting basic laboratory protocols or tests. Collaborates in preparing samples for experiments, tests, analysis.
• Collaborates with faculty investigators to successfully administer the study protocols, reviews study progress and recommends solutions to faculty investigators; prepares weekly progress reports for presentation and review at team meetings, and coordinates research team meetings with the assistance of the faculty investigators and principal investigator.
• Monitors lab finances and spending
• Routinely shares account reviews with Principal Investigator and co-investigators.
• Creates budgets for research contracts, grants or projects
• Coordinates grant proposals and process for internal approvals
• Liaison with Dept of Surgery Research Support Services office to adhere to timelines and requirements for grant submissions
• Orders lab supplies/services and lab equipment
• Maintains inventory of supplies.
• Assists faculty and staff with travel arrangements
• Process employee reimbursements and vendor payment
• Oversee lab credit card and reconcile lab purchases
• Consults with Surgical Administrative Center Finance Office to adhere to University financial policies and procedures
• Assists faculty, staff, and graduate students in final review of scientific manuscripts and submit to peer-reviewed journals
• Coordinates scientific books edited by lab faculty
• Handles all scheduling and coordination for the team
• Coordinates conference calls and meetings with
The Department of Surgery’s Outcomes and Precision Medicine Research Division seeks a motivated Research Professional 2 to start as soon as possible. Reporting to the Principal Investigator (PI) and the managing staff, this position coordinates lab operations and provides administrative support for Research Division faculty, staff, graduate/undergraduate students, and research collaborators. The role requires independent decision-making on a daily basis and the ability to appropriately exercise discretion on when to elevate issues to the PI.
All required qualifications must be documented on application materials.
• BS/BA with at least 2 years of research-related work experience OR a combination of related education and work experience totaling 6 years
• Ability to work independently and as part of a team in a fast-paced work environment
• Demonstrated organizational and coordination skills with attention to detail
• Ability to prioritize and manage multiple responsibilities and projects
• Excellent communication skills, verbal and written
• Ability to work flexible work hours, including some early mornings, evenings, and weekends and on call as needed for studies.
• Experience with Microsoft Office (Word, Excel, PowerPoint)
• Highly preferred familiarity with University of Minnesota (culture, policies, financial, etc.); passion to work in academic research environment
• Ability to interact with staff, research collaborators (industry and University of Minnesota), and graduate/undergraduate students on a professional level
• Experience in financial management, budgeting, and/or grant management
• Experience in reviewing/submitting scientific manuscripts
• Familiarity with laboratory environments and basic experimental techniques
• Experience with Google docs, Google Forms, and UMNBox
• Ability to develop and foster a collaborative, engaged, adaptable, and high trust team environment
The Department of Surgery consists of 77 faculty (60 clinical faculty members), approximately 36 fellows and 54 residents. The Department of Surgery has a rich history of renowned basic and clinical science research, distinguishing itself as an academic and clinical center of excellence. We are committed to engaged scholarship and excellence in teaching. Since 1916, the Department of Surgery has been providing innovative and compassionate patient care. The Department of Surgery strives to provide a productive work environment for women and men from varying racial, ethnic, social, and national backgrounds.