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Assistant Director, Office of Institutional Research

Application Procedure:

How to Apply:

Applicants must apply through the University’s online application form which can be found on the University's website:

In addition to uploading a resume and completing the online application form, all applicants are required to provide a cover letter that describes the applicant’s experience working on institutional research projects and how their past experiences relate to the requirements of the Assistant Director position.

Review of applications will begin immediately. Positions will be open until filled.

Job Duties

Examples of Work:

  • Conducts research and prepares annual reports on issues of importance to the University (e.g., persistence and graduation, course completions, course evaluations, student success factors, student satisfaction, student experiences, etc.).
  • Responds to specific research questions and data requests from within and outside the institution. Conducts analytical studies and reports. Compiles data for use in various management reports in a timely and accurate manner.
  • Sets up and administers the monthly course evaluations. Disseminates monthly reports to staff, prepares annual course evaluation report.
  • Administers annual surveys (Graduate Survey, Five Year Out Survey) as well as Adhoc surveys throughout the year. Provides survey and data consultations with staff. Summarizes survey results in Executive Summaries and in interactive reporting tools (e.g., PowerBI).
  • Utilizes external databases (e.g., National Student Clearinghouse, IPEDS database tools) to address issues related to students as well as to obtain peer comparison data. Prepares summaries of research findings.
  • Produces information needed to complete external compliance surveys and reports (e.g., federal (IPEDS), regional, state, partnerships, etc.).
  • Provides market research (e.g., EMSI) and data to support academic program reviews and other academic projects. Conducts environmental scans and literature reviews.
  • Prepares user-friendly, complex tables and charts for use in presentations and reports (e.g., PowerPoint presentation, Excel charts and tables, tables). Develops informative materials for dissemination and presentations.
  • Assists with the development and/or maintenance of office databases and data files using spreadsheets and other relational or statistical databases (e.g. Excel, Access, SPSS).
  • Prepares standard operating procedures for the Office. Develops analytical structures to measure and inform key indicators and measures.
  • Identifies, documents, and resolves data integrity and coding issues. Establishes and maintains procedures for proofreading, editing, and checking accuracy of work.
  • Assists with the preparation of monthly enrollment and course reports, and annual reports.
  • Assists the Associate Vice President with producing data reports, developing papers and/or presentations for internal and external audiences.
  • Establishes liaisons and coordinates activities with other University staff and/or organizations that relate to and/or impact assigned responsibilities.
  • Participates on University-wide committees, workshops, and activities.
  • Assigns and supervises work of part-time workers and/interns.

Job Qualifications

Knowledge Skills & Abilities:

  • Degree should be in a field with an emphasis on data analysis, research, and/or assessment (e.g., social sciences, or other closely related field).
  • Experienced in institutional research, institutional effectiveness, and/or data analysis in a higher education institution or other field that is related to the functions of the position. Ideally, will have working knowledge of adult students in higher education, specifically related to factors that impact adult college student’s motivation, engagement, and graduation.
  • Should have working knowledge of assessment, strategic planning, and/or quality assurance in a higher education environment.
  • Experienced with setting up and administering student surveys. Should have some experience working with panel data and with setting up branching questions or survey logic.
  • Should have some working knowledge or experience in setting up and administering course evaluations.
  • Should have some experience using, or at least working knowledge of, the National Student Clearinghouse data.
  • Must possess advanced skills in using software applications specifically including SPSS and Microsoft Office (e.g., Word, Excel, Access, PowerPoint), and Adobe. Must be proficient in EXCEL. Should be experienced in using Qualtrics. Ideally will be experienced in
  • Must be proficient in ability to extract, edit, compile, analyze, and interpret data. Must be able to communicate results, informally or formally, in a clear manner.
  • Should possess strong analytical reasoning, critically thinking, and problem-solving skills, excellent writing skills, and understand descriptive and inferential statistics. Ideally, will be experienced in predictive analytics.
  • Must be detail oriented and able to work in a fast-paced office. Must be able to organize, prioritize, and multitask. Should be flexible. Experienced in handling confidential information.
  • Should embrace and enjoy a strong collaborative work approach.


  • Education: Graduation from an accredited college with a bachelor’s degree supplemented by a master’s degree in a field related to the position to be filled or an equivalency as determined by the appointing authority. Degree should be in a field with an emphasis on data analysis, research, survey development, and/or assessment (e.g., social sciences, or other closely related field).
  • Experience: At least 3 years professional experience in a field in a higher education institution that is directly related to the functions of the position to be filled (e.g., Institutional Research, academic data analysis, survey development, etc.), or equivalency as determined by the appointing authority. Ideally, applicant will be familiar with issues related to adult students in higher education, specifically related to factors that impact adult college student’s motivation, engagement, and graduation.

Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).

A Ph.D. or an Ed.D. degree may be substituted for two years of the required experience. 

Institution Description

Thomas Edison State University was founded in 1972 to break down barriers to degree completion. Fifty years later, it proudly serves a diverse body of adult students with innovative and professionally relevant academic programming in a predominantly online delivery. Our team of high-energy student-focused professionals is welcoming new members who are making their mark in education and are ready to help change the lives of thousands of adult students across New Jersey and around the world.

Thomas Edison State University provides distinctive undergraduate and graduate education for self-directed adults through flexible, high-quality collegiate learning and assessment opportunities. One of New Jersey’s senior public institutions of higher education, the University offers associate, bachelor’s, master’s, and doctoral degrees in more than 100 areas of study. At Thomas Edison State University, we embrace a diverse and dynamic workforce that drives innovation, learner success and organizational growth. We welcome you to apply to be a part of our team. 


Application Due Date: 2022-10-30
Job Start Date: 2022-11-01
Salary: $85000 - $90000
City: Trenton
State/Province/Region: NJ
Institution: Thomas Edison State University
Remote Work: This position in currently working in hybrid mode.
Reports To: Dr. Ann Marie Senior, Associate Vice President, Institutional Planning and Research
Staff # Reporting to Position: 0
Reports In Office: Office of Institutional Research

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