Terms and Conditions
These are the terms that govern your attendance at and/or participation in the AIR Forum, the annual conference of the Association for Institutional Research (AIR). By registering for the AIR Forum, you agree to these terms. If you are registering on behalf of someone else, it is your responsibility to ensure that the person attending is aware of these terms and accepts them. By completing the registration, you are guaranteeing that you have made the attendee aware of these terms and that they have accepted these terms.
AIR Forum Admission
Your registration entitles you to admittance to the AIR Forum, June 1–4, 2027. All other costs associated with your attendance (including but not limited to additional Pre-Conference educational offerings or travel and/or accommodation expenses) shall be borne solely by you. AIR shall have no liability for such costs.
Code of Conduct
AIR invites you to attend the AIR Forum, our annual conference, in the collegial spirit of learning, sharing, and networking with open-mindedness and respect.
AIR is committed to providing a welcoming and inclusive environment for association events and offering safe and dignified experiences for our community. We do not tolerate discrimination, harassment, threatening behavior, or disruptive conduct. We encourage and support the honest and respectful exchange of ideas and perspectives.
Attendees are expected to behave responsibly during all events.
Behaviors that violate the code of conduct may result in removal from the event, denial of access to meeting facilities or online platform, and/or other penalties.
Behaviors that do not belong at AIR in-person and virtual events include but are not limited to disrupting or heckling during a discussion, presentation, or other gathering; discrimination based on a person’s identity, group, or class; harassment of any type; not respecting another person’s boundaries; and aggressive promotion of your own services, products, ideas, or causes.
Support the Code
As an attendee, you are encouraged to report any instance of unacceptable behavior that you witness or experience during AIR events. Violations may be reported to any AIR Staff member (identifiable by the AIR Staff name tag).
AIR’s Commitment
AIR will investigate all incidents reported with discretion and confidentiality. AIR reserves the right to revoke the privilege of attendance to any person who violates the expectation outlined in our Code of Conduct. This includes revocation of attending AIR events in their entirety or in part, and/or to cancel/revoke the event registration without refund.
Data Privacy
Sponsor and Exhibitor Access to Information
AIR provides Forum sponsors with pre- and post-conference attendee mailing lists. These lists include each attendee's name, title, institution or company, and the physical mailing address on file for the attendee's institution or company. Attendees cannot opt out of inclusion on these mailing lists. Under AIR's sponsor terms, each list is limited to one-time use.
During registration, attendees may separately choose to receive a limited number of emails from eligible Forum sponsors. If an attendee opts in, AIR may provide those sponsors with the attendee's name, title, company, physical company mailing address, and email address.
The general sponsor mailing lists do not include attendee email addresses. However, a sponsor or exhibitor may receive an attendee's email address when the attendee opts in to sponsor communications, voluntarily permits the sponsor or exhibitor to scan their badge, or chooses to make their profile visible in the AIR Forum mobile app.
When you allow an AIR Forum sponsor or exhibitor to scan your badge, you consent to share your name, company, title, and email address with that entity. The sponsor or exhibitor may use the information to send you communications and materials.
A sponsor's or exhibitor's subsequent use of your information is subject to its own privacy policies and practices, which AIR does not control. To unsubscribe from further communications from a sponsor or exhibitor, please contact that organization directly.
Information Shared Through the AIR Forum Mobile App
AIR provides the AIR Forum mobile-app provider, Cadmium, with the name, company, title, and email address of every registered attendee so that Cadmium can administer the app and send app invitations.
For attendees other than presenters, this information is not visible to other app users unless the attendee downloads the app, signs in, and chooses to make their profile visible. Attendees may change their profile visibility at any time through the app settings. Sponsor representatives who are registered attendees can view profiles that attendees choose to make visible.
Presenters must be included in the app and cannot hide their presenter profiles from session listings or the app.
AIR is committed to protecting and securing the personal data of its stakeholders, including those who participate in AIR events. To learn more about AIR's privacy and data practices, please review the AIR Privacy Policy.
Visual/Audio/Image Release
AIR reserves the right to use any photographs, recordings, electronic images, chat excerpts, social media posts, or other media obtained by AIR during AIR Forum for educational and promotional purposes.
Attendee's Assumption of Risk
Attendee assumes all risk incidental to their attendance at AIR events and participation in AIR activities and agrees to hold AIR harmless for such risk.
For in-person events, attendees acknowledge that there may be hazards and risks of physical injury or illness and that not all such hazards or risks can be fully eliminated. By registering and/or attending AIR events, the attendee freely and voluntarily agrees to assume the full risk of bodily injury or property damage. Attendees understand the risks involved with AIR event activities and appreciate that they may have to exercise extra care for their own person and for others around them in the face of such hazards.
Cancellation Policy
AIR Membership
AIR individual or organizational membership cannot be canceled once ordered.
AIR Forum Registration
To receive a full refund, all cancellations must be submitted to AccountsReceivable@airweb.org with the subject line "AIR Forum Cancellation Request" by Friday, May 7, 2027. Cancellations received after the deadline will not be eligible for a refund or forgiveness of the amount due.
AIR Forum registration is transferable to another person from the same institution until Friday, May 14, 2027. If the original registrant is a member and the new registrant is a nonmember, your institution will receive an invoice requiring payment for the difference between the member and nonmember attendance rate or for the cost of membership.
Pre-Conference Education Registration
To receive a refund, all cancellations must be submitted to AccountsReceivable@airweb.org with the subject line "Workshop Cancellation/Change Request" by Friday, May 7, 2027. Cancellations received after the deadline will not be eligible for a refund or forgiveness of the amount due.