• The University Registrar provides senior leadership, long term strategic planning, and daily operational oversight for all functions of the Registrar’s Office. Consistent with FERPA guidelines, the Registrar serves as the institutional record data steward by establishing policies governing academic records, registration, academic progress, residency, and degree conferral, and represents the University on state and national groups focused on academic policy and compliance.

• The Registrar leads a multi-unit organization that includes Records & Registration, Class Scheduling, Student Academic Records, and Athletic Certification. Direct reports include the Associate Registrar, Assistant Registrar, and the Athletic Certification Officer. The role oversees all HR processes for the department—recruitment, supervision, evaluation, and payroll—and builds staff capacity and a service-oriented culture that supports UofL’s academic mission.

• The Registrar manages all Student Information System (SIS) processes related to academic records and registration, including data entry workflows, system configuration, reporting, and ongoing system enhancements. In partnership with ITS leadership, the Registrar guides modernization and integration of enterprise systems, ensures robust data security and governance practices, and advances workflow automation and analytics to support institutional decision making.

• Operational responsibilities include stewardship of all official academic records, degree posting, transcript production, diploma issuance, and external reporting to state and federal agencies. The Registrar coordinates development of the course schedule and all registration activities; publishes the Academic Calendar, Undergraduate Catalog, and final exam schedule; and leads planning and execution of Commencement ceremonies twice annually. The office also administers residency determinations, tuition refund appeals, academic status reviews, and NCAA student athlete certification.

• The Registrar manages the departmental budget, including expenditure decisions, financial monitoring, implementation of reductions when required, and development of funding proposals or resource reallocations to support strategic priorities.

• The role serves as a senior leader on university committees, student success initiatives, and Enrollment Management initiatives, working closely with Deans, Associate Deans, academic departments, and administrative offices to support academic operations and enhance student experience. The Registrar also represents UofL at professional conferences to remain informed on emerging best practices and national trends. 

Minimum Requirements:

Bachelor's degree in a related field and eight (8) years of relevant experience or an equivalent combination of education and experience. Grade 13 (Salaried)

Preferred Qualifications

• Master’s degree in Higher Education, Business Administration, Information Systems, Public Administration.

• Ten or more years of progressively responsible leadership experience in Registrar, Enrollment Management, or academic administration roles

• Demonstrated experience in supervising complex units and managing enterprise academic or enrollment systems.     

• Experience serving as an institutional data record steward or compliance officer for FERPA.

• Significant leadership experience with student information systems, analytics, and enterprise technology implementation.

• Proven success driving process transformation, policy development, and organizational change.

• Strong communication, strategic planning, and stakeholder engagement skills.

• High level of written and oral communication skills     

Competencies

• Project Management -- organized, task oriented, ability to delegate and follow up

• Proactive -- anticipates and plans for problems before they arise

• Analytical -- evaluating data and other information with the ability to choose the best solution and make recommendations

• Flexible -- ability to change directions as needed for the good of the department or organization

• Service Excellence -- responsive, inform constituents of process, pleasant to work with, educates and provides timely, accurate information

• Organized -- manages time effectively, keeps tasks appropriately prioritized

• Critical Thinking -- ability to think through issues and identify appropriate options

• Work Ethic -- motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency

• Interpersonal -- can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility

• Teamwork -- ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving processes and programs forward to the desired outcome

At UofL, we prepare today’s students to be tomorrow’s leaders, whatever their passions may be. UofL’s more than 25,000 students study in 12 schools and colleges offering undergraduate degrees in more than 60 fields, master’s degrees in more than 75 areas and doctoral and professional degrees in more than 35 disciplines. UofL is a producer of top scholars, including more than 180 Fulbright Scholarships awarded since 2003 – more than all other Kentucky four-year public institutions combined. 

An active and diverse student body enriches the educational experience at UofL. As of fall 2025, first-generation college students represent 38% of student enrollment. Kentucky residents account for a majority of UofL’s student population; however, 30% of our students are from all other U.S. states, territories and a growing population of international students. This dynamic tapestry of perspectives helps our Cardinal community fuel positive change. UofL’s focus on providing access and opportunity was recognized by the Opportunity College classification from Carnegie in 2025. UofL is the only Opportunity College – meaning we provide students higher access and higher earnings – in the Atlantic Coast Conference.

Beyond academics, UofL invests in the whole student, providing support and resources that allow for transformative, purpose-driven and engaged learning. We are committed to ensuring access to higher education for all, including increasing the availability of financial aid for low-income and first-generation college students. UofL has been repeatedly designated a military friendly school. By striving for a more accessible campus community, UofL aims to change the course of future generations while preparing students for the careers, workplaces and complex challenges of tomorrow.