Position Summary:

The Grants Officer provides comprehensive Pre-award and Post-award support for Frederick Community College’s Office of Grants and Sponsored Programs (GSP). This position coordinates proposal development and submission, ensures compliance with sponsor, federal, state, and institutional requirements, supports award acceptance and implementation, and assists faculty and staff throughout the grant lifecycle. The Grants Officer proactively assists FCC personnel in identifying funding opportunities, creating competitive proposals, preparing accurate budgets, and submitting compliant proposals. This position requires the ability to collaborate across teams using varied styles and approaches that reflect an understanding of the role in a diverse multicultural workplace.

Essential Duties and Responsibilities:

These duties are intended only as examples of the various types of job duties to be performed.  The omission of the specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.

The following are the functions essential to performing this job:

1. Serve as the primary point of contact for faculty and staff pursuing new grant opportunities.
2. Implement and uphold internal GSP policies and procedures.
3. Provide updates to the GSP Intranet and the external-facing website.
4. Evaluate funding opportunities for institutional alignment, sponsor eligibility, competitiveness, and feasibility.
5. Maintain familiarity with federal and state funding opportunity sources and facilitate faculty and staff use of grant database resources (InfoEd SPIN).
6. Maintain current knowledge of federal guidelines (2 CFR Part 200), sponsor regulations, and institutional policies governing sponsored programs.
7. Coordinate and support all phases of proposal development, including timelines, budgets, narratives, compliance reviews, and final submissions.
8. Maintain proactive communication with Project Directors and other stakeholders.
9. Coordinate institutional approvals and required authorizations in accordance with institutional and sponsor deadlines.
10. Review award notices and agreements to verify consistency with approved proposals and sponsor requirements.
11. Assist the Associate Vice President (AVP) with review and negotiation of award agreements and contractual terms.
12. Review project expenditures for allowability, allocability, reasonableness, and consistency.
13. Serve as the primary administrative liaison with Project Directors, sponsors, and internal administrative offices.
14. Advise Project Directors and Grants Accountant on allowable activities, sponsor restrictions, and reporting requirements.
15. Assist with non-financial post-award administration, including amendments, extensions, and sponsor communications.
16. Collaborate with Grants Accountant to create mutually beneficial templates (e.g. effort reporting and budget forms).
17. Participate in regular professional development opportunities to stay current on job responsibilities.
18. Assist the AVP with policy development, campus communications, training, and educational outreach related to grants and sponsored programs.
19. Perform other duties as assigned.
20. In-person position with the ability for 1 day of remote work per week after 6 months.

1. Bachelor's degree in Higher Education, Business or Public Administration, Accounting, Legal Studies, or other relevant field.
2. Two years of experience working with grants.
3. Excellent organizational skills, attention to detail, and the ability to proactively manage complex proposals with tight deadlines.
4. Excellent written and verbal communication skills to effectively collaborate with FCC personnel as well as sponsors.
5. Agility in learning and navigating software systems.