Thesis and Grant Review Coordinator (Administrative Analyst/Specialist - Exempt

Posted on7/31/2017
Job typeFull-time
Reports toDean of Graduate Studies and Research
Reports in officeGraduate Studies and Research
Application due date8/1/2017
Job start date7/19/2017
InstitutionCalifornia State University Dominguez Hills
Institution descriptionThesis and Grant Review Coordinator (Administrative Analyst/Specialist - Exempt I), Graduate Studies and Research Recruitment #3109

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.
Job dutiesConditions of Employment:

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Due to the nature of this position, the successful candidate is required to complete a background check prior to assuming this position.

Position Information:

This is a full-time, permanent (probationary) position

Department: Graduate Studies and Research

The College of Extended and International Education extends to the University into the community through both self-supported and state-supported, market responsive, educational programs and services which transmit university-based knowledge and skills. The College coordinates CSUDH international offerings, international student outreach and support and study abroad programs. The College provides the University with opportunities for faculty development, experimentation in curriculum, and development of new instructional delivery systems. Program areas include: Winter and Spring Intersessions and other Special Sessions; Open University; Credit and Non-Credit Programs; Certificate Programs; Center for Training and Development; Travel/Study; Center for Mediated Instruction and Distance Learning; Lifelong Learning and the Osher Institute; International Training Program, American Language and Culture Program; and Study Abroad.

Major Job Duties:
Under general supervision of the Dean of Graduate Studies and Research, the Thesis and Grant Review Coordinator is responsible for two distinct areas: 1) coordination of graduate students' master's thesis/project review and publication, and 2) facilitation of faculty grant proposals development and submission.

As a thesis coordinator, the incumbent independently oversees all aspects of thesis review and publication and specifically is responsible for reviewing theses/projects for grammar and conformance to the formatting standards, and for the electronic publishing of each master's thesis/project submitted to the Office of Graduate Studies and Research. Additionally, in this role, the incumbent is responsible for creating thesis submission reports and tracking the review status of each thesis and project to ensure that all required checkpoints are met, and facilitates successful completion of the thesis/project submission process. The Coordinator is also responsible for the electronic publication of student work to Hydra and copyrighting. The Coordinator codes documents deposited in CSUDH Hydra so they can be searched by multiple criteria such as keywords, administrative units, title, or project name. The Coordinator is responsible for sending student work, along with payment, to the US Copyright Office, and for clearing students for graduation by sending the necessary memo to Admissions and Records.

As a grant review coordinator, the incumbent is responsible for facilitating faculty grant review and editing, writing and submission. This involves pro-actively identifying, monitoring, and matching relevant funding opportunities to faculty research interests, assisting with proposal writing, editing and submission, and assisting with development of collaborative proposals. The incumbent is also responsible for establishing and cultivating relationships with faculty, staff, and other key campus stakeholders to stay informed of current research and programmatic activities. Additionally, the incumbent is responsible for reviewing grant proposal solicitations, creating check lists and templates of the proposals, and guiding faculty through proposal development. In this role, the incumbent works closely with pre- and post-award staff to assure that a proposal budget is correct and all research compliance elements are met.

Additional responsibilities of this position include, but are not limited to: editing faculty manuscripts for publication, editing and writing brief articles for the Graduate Studies and Research newsletter, and reviewing official documents prepared by the Office.
Mastery of English language, syntax, and grammar;
Experience with formatting tools such as MS Word;
The ability to work collaboratively with the staff of GS&R, graduate advisors, and CSUDH faculty;
Excellent communication skills;
Appreciation of and ability to work with a diverse student population;
Student-centered attitude;
Experience with Blackboard or similar learning management;

Experience and Education:
Minimum Qualifications:
Required Education: A bachelor's degree and/or equivalent training.

Preferred Education: MA or MS degree.

Required Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Experience: Minimum of one year in a copy-editing or scholarly-editing position;
Prior experience with publishing repositories and learning management systems, such as Blackboard.
Salary rangeDependent on qualifications and experience
Salary benefitsSalary Range:
The salary range for this classification is: $3,897 - $6,453 monthly.
Application procedureHow to apply: You can only apply by completing an electronic application at the campus job website. Click on “view job opportunities” under “New and returning applicants.” View the list of jobs and click on the one with the job title listed above. The application deadline is: Tuesday, August 1, 2017

CSU Dominguez Hills is an Equal Opportunity /ADA Employer.

California State University, Dominguez Hills
Human Resources Management
1000 E. Victoria St.
Carson, CA 90747