Executive Assistant to Provost (Administrator I Exempt)

Posted on11/8/2017
Job typeFull-time
Reports toProvost
Reports in officeOffice of the Provost
Application due date11/13/2017
Job start date10/30/2017
InstitutionCalifornia State University, Dominguez Hills
Institution descriptionJOB ANNOUNCEMENT

Executive Assistant to Provost (Administrator I – Exempt), Office of the provost/Academic Affairs
Recruitment# 3172

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.

Conditions of Employment:

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Due to the nature of this position, the successful candidate is required to complete a background check prior to assuming this position.
Job dutiesThe application deadline is: Monday, November 27, 2017
Department: Office of the Provost/Academic Affairs

The Office of the Provost is responsible for planning, budgeting, resource allocation and
expenditure control for all instructional and academic support areas of the University as well as all
academic programs and faculty. Areas of responsibility include the undergraduate, graduate and
continuing education programs, library and media services, research and grant activities, faculty
governance; faculty personnel records, retention, tenure and promotion processes, accreditation,
faculty development, course scheduling, course data base, curriculum register and catalog; liaison
with many on and off campus groups, organizations and governmental units.
Major Job Duties:

Under the general direction of the Provost, the Executive Assistant plans, supervises and provides training to office staff, conducts performance appraisals, and manages the day-to-day operations of the Office of the Provost. In particular, the individual assigns tasks to staff, organizes scheduling for the Provost, serves as liaison for the Provost and Associate Vice Presidents for problem solving and/or troubleshooting sensitive issues involving on-and-off campus personnel, maintains oversight of operating procedures; develops and maintains the Academic Affairs website, performs special projects and other duties as assigned in support of the Office of the Provost.
Required Knowledge, Skills and Abilities:
Knowledge of:
- Knowledge of correct English grammar, spelling and punctuation;
- Knowledge of search engines and good research practices
- Knowledge of office procedures and practices;
- Knowledge of proper customer service-oriented techniques;
- Knowledge of standard computerized office systems and equipment;

Ability to:
- Ability to coordinate many different tasks, determine the importance of each, set appropriate deadlines and complete all projects accordingly;
- Ability to conduct analysis of data and information and present findings and recommendations in concise and clear manner;
- Ability to perform multiple work unit priorities and projects independently;
- Ability to interpret and apply policies and procedures independently and make sound recommendations;
- Ability to communicate effectively both written and orally;
- Ability to establish and maintain effective working relationships at all levels, and handle highly sensitive and confidential situations;
- Ability to draft and compose correspondence, and prepare, process, and compile data for reports;
- Ability to troubleshoot most office administration problems and respond to all inquiries related to work area;
- Ability to use and learn quickly new office support technology systems and software packages;
- Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Skill in:
- Skill in planning, organizing, coordinating and performing work in complex situations;
- Skill in researching and analyzing problems;
- Skill in using software applications to prepare spreadsheets, tables, charts and webpage(s);
- Skill in performing mathematics functions to analyzing budgets to make accurate projections as may be necessary;
- Skill in working independently on complex problems and assignments;
- Skill in developing solutions to complex problems in unique and innovative ways
- Skill in directing and implementing efforts for assigned projects.
Experience and Education:

Minimum Qualifications: 

Required Education: A Bachelor’s degree from an accredited university or college or equivalent experience.

Required Experience: At least five (5) years of experience in a setting that has provided the individual with the minimum employment standards (above) to perform the duties and responsibilities of the position. Ability to handle confidential and sensitive information with tact and discretion. Proven ability to effectively communicate within an ethnically diverse community. Demonstrated ability to determine training needs and methods of delivery.

Preferred Experience: Previous experience working in a college or university environment. Working knowledge of PeopleSoft student module.
Salary Range:
Salary rangeDependent on qualifications and experience
Salary benefitsThe salary range for this classification is: Salary is commensurate with experience.
Application procedureHow to apply: You can only apply by completing an electronic application at the campus website. Click on “view job opportunities” under “New and returning applicants.” View the list of jobs and click on the one with the job title listed above. The application deadline is Monday, November 13, 2017.

CSU Dominguez Hills is an Equal Opportunity /ADA Employer.

California State University, Dominguez Hills
Human Resources Management
1000 E. Victoria St.
Carson, CA 90747