Director of Institutional Research

Posted on2/12/2018
Job typeFull-time
Reports toVice President of Strategic Development
Reports in officeStrategic Development
Application due date02/20/18
Job start dateApril 2018
Other Location98499
InstitutionClover Park Technical College
Institution descriptionOur mission is "Educating Tomorrow's Workforce. Clover Park Technical College offers more than forty programs in aerospace, advanced manufacturing, health sciences, human services, business, hospitality, science technology, engineering, transportation and trades.
Clover Park Technical College has two campuses: our main campus is located in Lakewood, WA and our South Hill Campus is located just south of Puyallup, WA where are aviation programs are located.
Clover Park Technical College offers courses online and on campus for students getting ready for their first career, their next step within their career or new careers. Clover Park Technical College is here to help students redefine education to meet their needs. The College's rich history of professional and technical education dates to the 1940s when Clover Park School District established a War Production program training civilians as auto mechanics, aircraft-service mechanics, ship-fitters, welders and blueprint readers.
Job dutiesDo you have institutional research ideas and plans that you want to implement but haven't had the opportunity? Put them into action as the Director of Institutional Research and Grant Writing! Do you want to help Clover Park Technical College faculty and staff understand institutional data in a meaningful way and make effective data driven decisions? Creative, passionate, talented and student focused Clover Park employees are ready to learn, collaborate, and develop strategies to increase student access and success!

If you have aspirations for putting your competencies to work, learning, and expanding your Institutional Research talents, this position is for you! In your first year as the Director of Institutional Research and Grants you will have the opportunity to:
-Directly contribute to Clover Park's efforts to implement a unique strategic planning system (Objective and Key Results (OKR's)) from the ground up.
-Work with a well established Tableau server and dashboard system to refine data provided to the end-user.
-Over see contract grant writers and evaluators that support advancing the college's mission.

The Strategic Development team is focused on unleashing the potential of Clover Park students, faculty, and staff. Team members share ideas, offer each other support when they need a hand with work, and have fun while working!

The Director of Institutional Research and Grants reports to the Vice President of Strategic Development and supervises the Information Systems Specialist.

Within the Office of Institutional Research, the Director provides college-wide leadership and builds an office that handles coordinating assessment and evaluation activities (outcomes, core themes, and student learning), develops data infrastructure and capacity for evidenced-based decision-making, builds capacity and understanding of the use of data, and oversees grant writing and evaluation. The position works with various departments and all levels of college stakeholders (faculty, staff, and administrators) to establish institutional priorities, develop coding protocols, create dashboards, support survey research, grants, enrollment and foundation activities, recommends technology solutions, evaluate programs and institutional effectiveness. Responsible for compliance with federal, NWCCU, state, and other accountability mandates.

Institutional Research Operations:
Implement, create, and develop the Office of Institutional Research. Collect, store (establish and maintain data warehouse), analyze, and disseminate data.
Oversee personnel matters: including hiring, training, and evaluating job performance.
Create departmental or institutional reports for the President, Executive Team, and other college stakeholders regarding goal accomplishment, core themes, and mission fulfillment.
Contribute to, guide, and support the creation, administration, and reporting of institutional surveys, evaluations and assessments, including ATD, CCSSE, student, staff, graduate, and employer surveys.
Make recommendations to the Executive Team and provide strong college-wide leadership to ensure that data are appropriately collected, stored, analyzed, and disseminated.
Create monitoring reports to for the Executive Team regarding accomplishment of strategic goals, core theme outcomes, and mission fulfillment.
Oversee a collaborative college process for outcomes assessment, core themes planning and assessment, student learning outcomes and program review.
Provide relevant, timely, and accurate institutional information to Cabinet members, Deans, Department Chairs, Directors, and others as appropriate, the campus community, the external community, and external agencies.
Maintain responsibility for the integrity, analysis and release of data that shapes public understanding of the college.
Coordinate with other offices in maintaining and monitoring the coding system which the college uses to extract data for state and federal reporting.
Manage and direct the external reporting such as IPEDs, gainful employment, national statistical surveys, questionnaires, and data exchanges. Oversee the administration of surveys (i.e., CCSSE, SSI, PACE) with select vendors.
Provide data and research support for program reviews, institutional and program accreditation, enrollment management, student success and other self-studies.
Prepare and publish college data and statistics in a manner understandable to various audiences to include maintenance of Tableau dashboards.
Serve as lead for Institutional Review Board Process, oversee committee reviews.
Accreditation Team Member:
Serves as key member of the accreditation writing team to include providing original writing, data sources, and support to the Accreditation Liaison.
Keep abreast of state, regional and national accreditation issues.
Supports regional accreditation (e.g. NWCCU) and individual instructional programs' accrediting efforts.
Serve as a clearing house and data source for accreditation resources, artifacts, and other materials representing the College's assessment of student learning outcomes and continuous improvement efforts.
Grant Development:
Supervise and oversee the work of the College's contract grant writing pool to include monitoring completion of applicable documents leading toward grant awards.
Keep college stakeholders informed regarding grant development efforts to include regular contact with administrators involved in grant projects.
Serve as the chief editor for grant applications and associated documents (example: Letters of Interest).
Serves as a member of the President's Cabinet, may occasionally serve as acting Vice President in the absence of the Vice President of Strategic Development (VPSD), and may perform additional special projects assigned by the VPSD.
QualificationsMaster's degree in Social Sciences, Education, Mathematics, Statistics, Public Administration, Business Administration or a related field.
Three years of experience in institutional effectiveness, research, assessment, and/or accreditation activities within a higher education environment.
Strong statistical and organizational competencies to include research, data mining, analysis, and respondent validation.
Demonstrated ability to work collaboratively with faculty, administrators, staff, students and committees
Outstanding communication skills and an ability to present data in a meaningful way to a diverse audience in narrative, tabular and graphical forms
Participated in accreditation planning efforts (preference given to those with NWCCU experience).
Expertise in methodologies of evaluation, assessment, and survey research.
Proficient in using student information data bases such as Tableau
Must have the ability to sit for prolonged period of time at a desk/computer workstation.
Frequent repetitive arm, hand, and finger motions.
Frequent use of computer and exposure to terminal screen in performing work assignments.
Work in an office setting with frequent interruptions.
May need to carry, lift or move equipment/supplies up to 25 lbs.
Hours 8 am to 5 pm (may vary).

A doctoral degree in Social Sciences, Education, Mathematics, Statistics, or a related field highly preferred.
Five or more years of experience in assessment (of student learning outcomes and institutional effectiveness) and regional accreditation within a higher education environment.
Ability to engage in evidence-based planning and decision-making and to educate and engage the college in these activities
Salary range$80,000 - $100,000
Salary benefitsEligible employees at Clover Park Technical College (CPTC) receive a generous benefits package in addition to their paycheck, including:

Health Insurance administered by the Public Employees Benefits Board (PEBB)
Eligible employees may choose from among eight health plans offered in 2017, including Consumer-Directed Health Plans with Health Savings Account (CDHP-HSA):

Uniform Medical Plan (UMP) Classic – a Preferred Provider Organization (PPO) traditional plan
UMP Plus-Puget Sound High Value Network
UMP Plus-UW Medicine Accountable Care Network
Kaiser Permanente WA Classic
Kaiser Permanente WA Consumer Directed Health Plan
Kaiser Permanente WA SoundChoice
Kaiser Permanente WA Value
In addition, those residing in the southwest region of Washington or northwest/northern region of Oregon may select:

Kaiser Permanente Classic – a managed care traditional plan
Kaiser Permanente CDHP-HSA
Dental Insurance
Eligible employees may choose from two managed care plans and one preferred provider plan. Dental premiums for you and your dependent(s) are fully paid by CPTC. Plan options include:

DeltaCare – a managed care plan
Willamette – a managed care plan
Uniform Dental Plan – a preferred provider plan
Life Insurance
CPTC provides each eligible employee with $35,000 Basic life insurance, and $5,000 Accidental Death and Dismemberment policy at no additional cost. Options allow employees to design their own coverage by purchasing an additional coverage as well as coverage for dependents.

Long-Term Disability Insurance
CPTC pays for Long-Term Disability (LTD) coverage with a 90-day waiting period and a maximum benefit of $240 per month. You may purchase additional optional LTD overage to supplement the Basic LTD, providing up to 60 percent of monthly salary (calculated on a maximum annual salary cap of $120,000) following a waiting period you select.

Flexible Spending Account
Consider contributing to a tax-exempt Flexible Spending Account (FSA) that allows you to save money on eligible medical expenses.

Dependent Care Assistance Program
An opportunity to reduce taxable income by setting aside money from each paycheck (before taxes) to pay for dependent care expenses.

Employee Assistance Program (EAP)
The employee assistance program is for State of Washington employees, other governmental entities, and their family members. EAP offers free professional counseling and referral services.

CPTC participates in several retirement plans administered through the Washington State Department of Retirement Systems and TIAA. Eligibility in the plans is based on your current classification. Once a plan choice is made it is irrevocable.

Department of Retirement Systems
There are two plans within PERS, the public employee's retirement system. In PERS 2, your retirement benefit is defined by a formula of 2% times your years of service, and contributions are subject to periodic rate adjustments by the state legislature. PERS 3 offers you an employer-paid retirement benefit based on 1% times your years of service, plus the opportunity to choose your own contribution rate (between 5 and 15 percent) and invest your contributions in a range of investment options. Contributions to both plans are tax-deferred. Note: Faculty may have an additional DRS option (if actively participating in TRS).
TIAA – State Board Retirement Plan (SBRP)
The SBRP is a tax-deferred defined contribution plan that helps you save for retirement. Eligible employees can start participating in the SBRP on their first day of employment in an eligible appointment. Your employer helps you save even more for your retirement by providing 100% matching funds to your contributions. Both employee are and employee contributions are immediately vested, and the plan is 100% portable if you move between participating employers or leave the community and technical college system. SBRP operates under Internal Revenue Code (IRC) 401(a), and the Washington State Board for Community and Technical Colleges 401(a) Retirement Plan.
Voluntary Investment Plan
The Voluntary Investment Plan (VIP) is an optional, unmatched retirement savings plan, operating under Section 403(b) of the IRC. VIP participants may contribute to a pre-tax 403(b) contribution and/or a post-tax 403(b) Roth contribution.

Deferred Compensation Program
Washington State Deferred Compensation Program (WSDCP) is an additional retirement savings program under IRC 457(B) that provides even more optional retirement savings. WSDCP is deducted pre-tax and the savings grow tax-deferred.

Paid Holidays
CPTC observes 10 holidays per calendar year:

New Year's Day
Martin Luther King Day
President's Day
Memorial Day
Independence Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
Christmas Day
Labor Day
Classified Employees also receive Christmas Eve as a paid holiday.
International Union of Operating Engineers also receive Christmas Eve and New Year's Eve as paid holidays.
Employees accrue vacation, sick, and personal leave based on their classification. To determine the accrual rate, refer to the appropriate contract or collective bargaining agreement.
Application procedureTo learn more and to apply please visit our website.

You will need to prepare a cover letter, resume, references with your completed online application and answer the Supplemental Questions to be considered for this position.

Clover Park is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race,color, creed, religion, age, marital status, national origin, sex, sexual orientation, disability, genetic information or status as a disabled veteran or Vietnam-era veteran.