Senior Institutional Research & Planning Analyst (3 openings)

Posted on7/31/2017
Job typeFull-time
Reports toAssociate Vice Chancellor of Academic Affairs
Reports in officeAcademic Affairs
Application due dateOpen until filled
Job start dateWithin a month of job offer
InstitutionUniversity of Maine System
Institution descriptionEstablished in 1968, the University of Maine System (UMS) unites seven distinctive public universities, comprising 10 campuses and numerous centers, in the common purposes of providing quality higher education while delivering on its traditional tripartite mission of teaching, research, and public service.
Maine’s largest educational enterprise, the University extends its mission as a major resource for the state, linking economic growth, the education of its people, and the application of research and scholarship.

A comprehensive public institution of higher education, UMS serves nearly 30,000 students annually and is supported by the efforts of more than 2,000 full-time and part-time faculty, more than 3,000 regular full-time and part-time staff, and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural offerings, the University of Maine System also benefits from more than two-thirds of its alumni population residing within the state; more than 123,000 individuals.

The System consists of the following seven universities: University of Maine (UM); University of Maine at Machias (UMM); University of Maine at Augusta (UMA); University of Maine at Presque Isle (UMPI); University of Maine at Farmington (UMF); University of Southern Maine (USM); and, University of Maine at Fort Kent (UMFK).
Job dutiesFull Time Professional Position

**Position reopen, open until filled**

The University of Maine System is looking to fill three positions as Senior Institutional Research & Planning Analysts. The analysts will all reside on the campus of the University of Maine at Augusta.

Primary Purpose of Position:

The Senior Institutional Research & Planning Analyst performs responsible work in the development and production of statistical and analytical reports that support planning and decision-making functions and measure progress towards achieving institutional goals. S/he is responsible for performing detailed analyses and generating reports for a wide range of functions that cover educational, administrative, and support needs. S/he is expected to transform data into information and insight, through interpretation and analysis in order to increase the accessibility and understanding of this information. S/he is responsible for independently performing responsible duties and performing non-standardized tasks requiring the employee to formulate production methods, schedules, and priorities. S/he performs analysis for system and campus senior leadership; contributes to the work of the Data Governance Council and its Advisory Committee; and coordinates, and collaborates with, system and campus functional leadership and the System Institutional Research Committee. Work is performed under minimal supervision and performance is based upon timely completion of assignments and results obtained.

Essential Duties:

Develops and produces statistical and analytical reports in a wide variety of platforms.
Interprets data from a variety of sources for presentation to varying audiences.
Provides technical assistance in the area of educational research and trend analysis for: enrollment; finance; student aid; academic programming; student success and completion (retention, persistence, graduation); longitudinal; workforce; demographic; and economic impact.
Coordinates outcomes assessment for academic programs.
Assists in the development and implementation of institutional effectiveness data management tools and applications.
Maintains archival research information essential for retention, graduation, and trend analysis.
Completes surveys and reports, verifying accuracy and internal consistency, including required state and federal reports.

Nonessential Duties:

Participates as required in conferences and meetings regarding relevant aspects of information management, retrieval and reporting.

University Services reserves the right to assign reasonably related additional duties and to change or reassign job duties.

Supervisory Responsibilities:

May supervise associate analysts and/or student interns.

Reporting Relationship:

Reports to an Associate Vice Chancellor or equivalent senior leader (e.g. Chief Student Affairs Officer).

Knowledge, Skills and Abilities:


Understanding of institutional research, current issues/trends in higher education, and the strategic use of data in institutional decision-making and the measurement of progress towards institutional goals.
Basic business knowledge related to institutional effectiveness and strategic planning.
Skill in research methodology and design, including descriptive and inferential statistical methods for social sciences, multivariate and trend analyses, and random sampling.
Ability to understand, contribute to and report on broad, contextual strategic planning projects related to institutional research and higher education.
Ability to utilize a diversity of software packages, applications and automated systems for collecting and managing data, such as: databases; spreadsheets; statistical packages; reporting tools; and other business intelligence software including but not limited to, MS Office (Excel, Word, PowerPoint, Access), SQL, SPSS Statistics, Cognos BI tools, Adobe Connect, Adobe Reader, and other query tools, such as Oracle Discoverer.
Ability to interface multiple data platforms and integrate into a single output.
Ability to prioritize and manage multiple projects and tight deadlines in a sometimes stressful environment.
Ability to attend to details with an unfailing commitment to accuracy and internal consistency.
Ability to communicate effectively, both orally and in writing, and to present statistical and analytical information clearly.
Ability to develop and maintain effective working relationships with system and campus senior leadership, functional leadership and key staff.
Ability to collect and compile information independently and respond immediately to complex requests.
Ability to use a personal computer and other office equipment.


Experience in and knowledge of current issues/trends and institutional research related to the University of Maine System.
Experience with predictive modeling in higher education.
Experience with complex (multi-dimensional) database architecture.
Experience with methodologies for displaying information in dashboard format.

Master’s degree (or equivalent experience) in a relevant field such as business, public policy, statistics, or economics.
Experience in institutional research and planning, with demonstrated effectiveness in data management and reporting, and knowledge of key issues in higher education.
Broad experience in conducting statistical studies, analyzes and report generation, or closely related work.


Master’s degree in relevant field and 3 years’ experience in institutional research.
Knowledge of higher education institutions and experience working with data related to higher education.
Experience using Cognos, PeopleSoft Query and other enterprise data systems.
Salary rangeDependent on qualifications and experience
Salary benefitsThe salary range is low $40's to mid $60's based on the qualifications and experience of the successful applicant. Benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. In addition, the UMS retirement program provides a 10% employer contribution. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers wellness programs.

Review of applications begins immediately. Position open until filled. Materials must be submitted via “Apply For Position.” You will need to create an applicant profile, complete an application (which includes contact information for three professional references), and upload a cover letter and a resume/curriculum vitae which fully describes your qualifications and experiences with specific reference to the required and preferred qualifications. You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status form.

The successful applicant is subject to background screening.

All UMS employees are required to comply with applicable policies and procedures, as well as to complete applicable workplace related screenings, and required employee trainings, such as Information Security, Safety Training, Workplace Violence and Sexual Harassment.

The University of Maine System is an EEO/AA employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law.
Application procedureTo learn more and to apply please visit our website.