Assistant Director of Research Administration

Posted on7/6/2018
Job typeFull-time
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InstitutionFIU - Herbert Wertheim College of Medicine
Institution descriptionABOUT FIU
Florida International University is recognized as a Carnegie engaged university. It is a public research university with colleges and schools( that offers more than 180 bachelor's, master's and doctoral( programs in fields such as engineering, international relations, architecture, law and medicine. As one of South Florida's anchor institutions, FIU contributes $9.8 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded over 200,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU @ I-75, and the Miami Beach Urban Studios. FIU also supports artistic and cultural engagement through its three museums: the Patricia & Phillip Frost Art Museum(, the Wolfsonian-FIU(, and the Jewish Museum of Florida-FIU( FIU is a member of Conference USA( and has over 400 student-athletes participating in 18 sports. For more information about FIU, visit
The Herbert Wertheim College of Medicine is currently seeking an Assistant Director of Research Administration to join our team of professionals.
Duties Include:
• Plans, designs and implements research, assessment, and evaluation studies to support patient recruitment.
• Collects blood samples and provides the necessary information to the investigators in the lab.
• Supports Principal Investigators (PIs) with Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) and Institutional Biosafety Committee (IBC) submissions in review of research expenditures and grant administration. Maintains compliance with local, regional, state and federal guidelines
• Confers with study participants to explain purpose of the study and obtain informed consent, designs and administer confidential questionnaires to obtain relevant health and drug history.
• Analyzes clinical and animal data to create reports that serve as supporting documentation for quarterly and yearly reports required by the National Institute of Health (NIH) and other funding agencies.
• Ensures that all forms and recruitment materials are approved by the IRB/IBC/IACUC. Manages data entry and data storage for all data pertaining to human subjects. Analyzes participant data for federal progress reports.
• Maintains confidential coding system to ensure participant confidentiality and best research practices.
• Reports correct number of patient recruitments in order to assure timely submission of progress reports of grants to NIH.
• Serves as a liaison with internal and external entities for research related matters and develops initiatives to foster collaborations within FIU, clinical partners, and other academic institutions.
• In conjunction with the Chair, coordinates, completes and oversees the completion of various institutional, agency, state and federal reports, questionnaires and surveys, such as annual progress reports for all the active grants in the department along with milestone reports, and annual reports for the Institute of NeuroImmune Pharmacology (INIP).
• Monitors and develops reports and conducts research to satisfy ad-hoc queries from administrators, faculty and external institutions.
• Develops and manages departmental business processes aligned with FIU policies and procedures to support research, assessment and reporting activities.
• Works closely with Chair and the Department of Research in the development of contracts and MOU's with other local and international institutions.
• Leads and coordinates departmental research dissemination activities, including activities related to the INIP such as symposiums, and conferences. Promotes a team approach to manage large scale and multidisciplinary research proposals and projects. Supports PIs in the preparation and submission of proposals to external funders, ensuring compliance with university policies as well as any relevant agency policies.
• Act as liaison between the department and internal and external entities for student related programs, included but not limited to RISE and HWCOM summer fellowships.
• Provides guidance and expertise on research policies, procedures and regulations to Principal Investigators (PIs) and other personnel in the Department of Immunology.
• Supervises procurement for labs and the department; including review and approval of requisitions and service contracts.
• Collaborates and work closely with COM Research Administration and the University's Office of Research and Economic Development.
• Performs essential duties in emergencies such as hurricanes, storms, and/or any other university emergency closing. Is expected to be available to report to work as needed during university emergency closing with appropriate notification from a department administrator.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Bachelor's degree and six (6) years of management experience or a Master's degree and four (4) years of management experience.
For more information or to apply, please visit us on-line at and reference job opening ID 515303. Qualified applicants must submit a letter of interest accompanying their curriculum vitae with names and addresses of three professional references.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Salary rangeDependent on qualifications and experience
Salary benefitsDOE
Application procedureTo learn more and to apply please visit our website.