Academic Resource Manager (Administrator II), College of Natural and Behavioral

Posted on8/11/2017
Job typeFull-time
Reports toDean for the College of Natural and Behavioral Sciences
Reports in officeDean's Office / College of Natural and Behavioral Sciences
Application due date8/15/2017
Job start date8/10/2017
CityCarson
State/ProvinceCalifornia
InstitutionCalifornia State University Dominguez Hills
Institution descriptionAcademic Resource Manager (Administrator II), College of Natural and Behavioral Sciences, Dean's Office Recruitment #3116

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.

Conditions of Employment:

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Due to the nature of this position, the successful candidate is required to complete a background check prior to assuming this position.

Position Information:

This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department: Dean's Office / College of Natural and Behavioral Sciences

The College of Natural and Behavioral Sciences prepares students to excel in an ever-expanding scientific arena, with an educational experience that includes excellent opportunities for hands-on research and an emphasis on technology's role in science. Majors include anthropology, biology, chemistry, computer science, environmental sciences, earth sciences, mathematics, physics, political science, sociology and psychology. Degrees are offered at the undergraduate and graduate levels.
Job dutiesMajor Job Duties:
Under general direction to the Dean for the College of Natural and Behavioral Sciences (CNBS), the Academic Resource Manager is the chief fiscal officer for the College and is a member of the colleges' administrative team. Working closely with the Dean for CNBS, the occupant of this position is responsible for all financial management and administrative functions, as well as application of accounting principles and practices for the colleges' administrative team. The primary responsibility is developing, monitoring, planning, and scheduling all fiscal and personnel-related matters of the college. Serves as a resource person on fiscal matters, assists in the formulation of fiscal policies and procedures, oversees resource scheduling, and is the college liaison to the campus community on fiscal and personnel matters. Manages budgets, monitors expenditures, analyzes data, conducts audits, performs reconciliation, and maintains account control. Responsible for ensuring account balances, compliance with policies and procedures, explains government regulations, and provides fiscal guidance, while maintaining appropriate records in PeopleSoft; compiles and verifies data for periodic financial and administrative reporting. Supervises staff and coordinates the college efforts with various departments and agencies. Also oversees the Human Resources Process for the College. Serves as the resource person to the Dean and Associate Dean on all position utilization and staff/part-time faculty appointment procedures. Exercises knowledge of staff collective bargaining contracts and advises the Dean and Associate Dean accordingly. Provides direct supervision to staff, and conducts the annual Employee Performance Appraisal Process. Overseas preparation and processing of all documents for staff appointments. Processes and consults on position conversions and reclassifications and provides necessary information to the AVP or Human Resources Management. Directs selected staff activities as assigned.
QualificationsQualifications:
Thorough knowledge of:
- Accounting principles and practices
- Procurement and contract service processes
- Resource planning and scheduling
- Personnel practices
- Human Resources Management
- Payroll Management
- Employee union contracts management
- Working knowledge of relationship between department budgets and the generation of enrollment.
- Working knowledge of an academic institution
- Working knowledge of local, state, and federal government accounting principles and practices
- Working knowledge of fund accounting
- Working knowledge of public sector hiring practices
- Facilities resource management

Ability to:
- Develop and monitor budgets
- Analyze and accurately work with large amounts of data
- Develop reports and ensure accuracy and timeliness of work product
- Manage fiscal controls and procedures; assign and distribute fiscal responsibilities of the College
- Supervise and monitor clerical, technical, and professional personnel
- Develop and monitor staffing requirements
- Work in a diverse environment and multi-level organization

Skill in:
- Fiscal planning
- Developing and writing financial reports
- Budget preparation
- Account reconciliation
- Fiscal reporting
- Managing large volume of financial data
- Analyzing complex bodies of financial data
- Collaborative decision-making
- Personnel practices
- Human Resources Management
- Payroll Management
- Employee union contracts management
- Staffing requirements
- Resource planning
- Excellent interpersonal skills
- Computers using large, complex databases, various business software and electronic mail

Additional Preferred Knowledge, Skills, and Abilities:
Extensive working knowledge of ACCESS and Excel software for creating and maintaining financial databases is preferred. Experience in higher education fiscal affairs, budget preparation, reconciliation, and experience managing instructional budgets in an academic unit. Excellent written, oral, and presentation communications skills.

Certification: Valid driver’s license

Experience and Education:

Required Education: Bachelor’s degree in Accounting, Finance, Business Administration, or Public Administration.

Preferred Education: Master’s Degree in Accounting, Finance, Business Administration, Public Administration or a closely related field.

Required Experience: A minimum of 5 years of experience in financial and budgeting analysis and reporting. Responsibility for an entire academic unit to include analysis and projection of expenditures and revenues, contracts and grants, and foundation/auxiliary organization funds.

A minimum of 5 years of supervisory experience which provided the incumbent with working knowledge and experience in conducting performance evaluations, coordination of recruitment and selections processes, handling employee grievances and/or disciplines.

Preferred Experience: Financial and budgetary experience with the California State University system. Knowledge of CSU collective bargaining agreements. Proficient using computers and software applications as related to fiscal management needs. Ability to extract data, analyze and interpret financial data, verify, and present information utilizing PeopleSoft is preferred. Extensive working knowledge of ACCESS and Excel software for creating and maintaining financial databases is preferred. Experience in higher education fiscal affairs, budget preparation, reconciliation, and experience managing instructional budgets in an academic unit. Excellent written, oral, and presentation communications skills.
Salary rangeDependent on qualifications and experience
Salary benefitsSalary Range: Salary is commensurate with experience.
Application procedureHow to apply: You can only apply by completing an electronic application at the campus job website. Click on “view job opportunities” under “New and returning applicants.” View the list of jobs and click on the one with the job title listed above. The application deadline is: Tuesday, August 15, 2017.

CSU Dominguez Hills is an Equal Opportunity /ADA Employer.

California State University, Dominguez Hills
Human Resources Management
1000 E. Victoria St.
Carson, CA 90747